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UO
University of Tennessee - Knoxville
Administrative Specialist
Career Insights for Administrative Clerk / Coordinator
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Based on Tennessee data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$41,605 / year median in Tennessee
+4% projected growth
Job Description
This position coordinates and performs a wide variety of highly confidential administrative support to the Senior Vice Chancellor for Finance & Administration, the Associate Vice Chancellor and Director of Budget, the Assistant Budget Director, the Sponsored Projects Accountant, the General Ledger Accountant, the Coordinator of Environmental Health & Safety, the Campus Safety Officer, and the Special Assistant to the Vice Chancellor for Strategic Initiatives. This position serves as a primary point of operational and administrative contact for internal and external constituents, often on complex issues and UT System-wide initiatives. The administrative specialist works closely with direct reports under the leadership of Finance and Administration to accomplish goals, provide decision making data, and completion of special projects and/or events. Manage the logistics of the schedule for SVCFA and plan meetings and trainings for F&A. Coordinate incoming/outgoing mail and compose correspondence, reports, records, and disseminate information requiring confidentiality and discretion. Provide project management for various F&A Office initiatives, including follow-up and assignment completion. Prepare and process transactions, including journal entries, personnel actions, budget revisions, requisitions, purchase orders, invoices, and travel. Procure and maintain inventories of equipment and office supplies. Assists all visitors and responds to general policies and procedures inquiries for UTM employees.