Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional support to staff and clients alike. The ideal candidate will bring a positive attitude, excellent communication skills, and a proactive approach to managing administrative tasks. You will be the backbone of our office environment, fostering efficiency and professionalism at every turn. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace. Duties Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and QuickBooks accounting software Handle calendar management and schedule appointments, meetings, and events efficiently Support office management tasks such as filing, organizing documents, and maintaining office supplies inventory Provide excellent customer service by responding promptly to client inquiries and assisting with general administrative support Proofread documents for accuracy and clarity, ensuring high-quality word processing outputs Assist with clerical duties including photocopying, faxing, mailing, and document preparation Qualifications Proven experience in an office environment with strong clerical skills and familiarity with office management practices Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software; experience with spreadsheets is essential Strong computer literacy with the ability to quickly adapt to new software tools such as QuickBooks and data entry systems Excellent organizational skills with keen attention to detail; capable of managing multiple tasks efficiently Bilingual abilities are highly desirable to enhance client communication and team collaboration Previous experience in customer service or front desk roles demonstrating phone etiquette and professional demeanor Technical proficiency in multi-line phone systems, calendar management, filing systems, and general office equipment Demonstrated ability to prioritize tasks effectively while maintaining a positive attitude in a fast-paced environment Join us as an Office Assistant where your organizational talents will shine! Be part of a supportive team that values your contributions while offering opportunities for growth. Your proactive approach will help create a welcoming atmosphere for clients and colleagues alike—making every day productive and rewarding!

Pay:

$15.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person