A School Secretary provides administrative support in schools by keeping and maintaining school records and performing a range of routine clerical tasks within the school.
Job Title Secretary, Principal Evaluation Type Paraprofessional Department Assigned Campus Pay Grade P6 FLSA Non-Exempt Date Revised May 2023 Supervisor Principal
BASIC FUNCTION & RESPONSIBILITY
Ensure efficient operation of the school administrative office and provide clerical services for school's administrative staff.
QUALIFICATIONS
Education/Certification:
High school diploma or
GED Special Knowledge/Skills/Abilities:
Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills
Experience:
One (1) to three (3) years of secretarial experience, preferably in a public education environment
CHARACTERISTIC DUTIES & RESPONSIBILITIES
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description. Support of Administrative, Fiscal and/or
Facilities Functions:
Records, Reports, and Correspondence:
Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials, meeting agendas, and campus communication as requested. Maintain a daily teacher attendance information and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to the Service Center according to established procedures and deadlines. Maintain school calendar of events. Assist with coordination of campus meetings and campus activities Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Reception and Phones:
Schedule meetings and appointments and maintain calendar for principal. Assist students, teachers, and parents as needed. Receive incoming calls, take reliable messages, and route to appropriate staff.
Accounting and Inventory:
Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain inventory of fixed assets, equipment, and supplies. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
Other:
Sort, distribute, or deliver mail and other documents. Maintain confidentiality.
SUPERVISION EXERCISED
Monitor the work of campus secretaries and clerical aides.
