Administration Assistant 409 Group Beaumont, TX Job Details Full-time 1 day ago Qualifications Customer communication Administrative experience Data entry Organizational skills Front desk Productivity software Full Job Description 409 Group is seeking a dependable and organized HVAC Administrative Assistant to support the daily operations of our HVAC department. This position will assist our office staff, technicians, and management with scheduling, customer communication, paperwork, and other administrative duties related to HVAC service and installation.

Responsibilities may include:

Answering phones and assisting HVAC customers Scheduling service calls, maintenance appointments, and installations Dispatching and communicating with HVAC technicians Creating and updating customer information and job details Assisting with estimates, invoices, work orders, and service paperwork Following up with customers regarding appointments and completed work Assisting with HVAC equipment registrations and warranty paperwork Ordering and tracking HVAC equipment, parts, and materials Communicating with vendors and supply houses Keeping HVAC job files and office records organized Assisting with permits and other job-related documentation Helping track open jobs and ensuring paperwork is completed Providing general administrative support to the HVAC department

Ideal Candidate:

We are looking for someone who is organized, dependable, comfortable working with computers and phones, and able to handle multiple tasks in a busy office environment. HVAC or service-company office experience is a plus, but we are willing to consider someone who is motivated and willing to learn. The right person will have strong communication and customer-service skills and be able to work closely with our HVAC technicians and office team to keep daily operations running smoothly.

Work Location:

In person