Office Coordintaor

The Administrative Assistant provides comprehensive administrative and operational support to supervisors and the assigned business unit. This role requires strong organizational skills, attention to detail, and the ability to work independently while handling confidential information. Schedule is Sunday thru Thursday, 6a-2:30p

Key Responsibilities:

Handle incoming phone calls and messages for supervisors; screen calls and correspondence, respond independently when appropriate, arrange call-backs, and route calls as needed Research information and prepare, compile, and distribute materials such as presentations, reports, graphs, charts, and spreadsheets (including reports for special service anniversaries and birthdays) Provide administrative support to the department or business unit, including record keeping, maintaining confidential files, updating organization charts and directories, and managing logs, reports, and data relevant to business processes Order and maintain office equipment and supplies; manage purchase requisitions, payment requests, and related documentation Participate in administrative staff meetings and other meetings as required Organize programs, events, meetings, or conferences by coordinating facilities, catering, invitations, speakers, and event budgets Support and promote the company's commitment to safety excellence

Qualifications:

Strong organizational and communication skills Ability to manage multiple priorities and work independently Proficiency with standard office software (e.g., Word, Excel, PowerPoint) Ability to handle confidential information with discretion