Administrative Assistant Alternate/Related Job Titles:

Office Administrator, Administrative Coordinator, HR Administrative Assistant, Accounting Administrative Assistant, Office Assistant Location:

Cibolo, TX Contract Details Employment Type:

Temp-to-Hire Pay Rate:

$15.00

• 17.

00 per hour

Schedule:

8:00 AM-5:00 PM Job Summary We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, payroll, HR administration, purchasing, accounts payable, and production reporting. This position works with employees, management, vendors, customers, and visitors while maintaining accurate records and completing time-sensitive administrative tasks. The ideal candidate is bilingual in English and Spanish, comfortable using ERP and Microsoft Office applications, and able to manage multiple priorities while handling confidential information professionally. Key Responsibilities Answer and route incoming calls and assist onsite visitors. Enter daily employee timecards and prepare overtime reports for management. Support weekly payroll processing and maintain time and attendance records using Humanity Time/TIMECO. Assist employees with HR and payroll communications involving the company's PEO partner. Coordinate new-hire paperwork, onboarding, benefits documentation, and pre-employment requirements. Maintain employee training records and uniform assignments. Collect, sort, and distribute incoming mail. Maintain supplier and vendor records in

SAGE ERP.

Assist with purchase orders, material requisitions, inventory reorders, order confirmations, and delivery tracking. Receive and reconcile invoices against purchase orders. Enter non-PO accounts payable invoices and maintain open and paid invoice records. Organize and mail A/P checks and customer invoices. Enter production tracking information and maintain analytical reports and logs. Maintain organized vendor, customer, invoice, purchase order, FAA, FFL, and other business records. Protect confidential employee, customer, and vendor information. Perform additional administrative duties as assigned. Required Experience Previous administrative, office, accounting, purchasing, payroll, or related support experience. Experience with data entry, documentation, and business recordkeeping. Experience managing multiple administrative responsibilities and deadlines. Nice-to-Have Experience Payroll, timekeeping, HR administration, or employee onboarding experience. Accounts Payable (A/P), purchasing, purchase order, or vendor management experience. SAGE or other ERP system experience. Manufacturing or production office experience. Required Skills Bilingual English/Spanish

• Ability to communicate effectively in both English and Spanish. ERP Systems / SAGE
• Familiarity with ERP software for purchasing, vendor records, invoices, purchase orders, or related functions; SAGE preferred. Microsoft Office
• Proficiency with Excel, Word, Outlook, and related Microsoft applications.

Preferred Skills Administrative Support Microsoft Excel Data Entry Payroll Processing Time and Attendance Systems Humanity Time / TIMECO Employee Onboarding HR Administration Accounts Payable (A/P) Invoice Processing and Reconciliation Purchase Orders (PO) Purchasing Administration Vendor and Supplier Management

SAGE ERP

Production Reporting Records Management Document Control Confidential Information Handling Customer Service Office Administration Strong organization, accuracy, communication, confidentiality, and follow-through are important for success in this position. For more information please give us a call 210-892-0564 #NBS #zrsch