Administrative Assistant

Under general supervision, the purpose of this position is to provide specialized administrative and office support for the Engineering Division of the Public Works department.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position. Provides general office administrative support as directed. Responds to customers by providing routine information, answering questions and referring customers to appropriate resources. Reviews, prepares and/or screens correspondence. Prepares agendas, marketing materials, notices, newsletters, and documents related to assigned areas. Maintains records and retains documents according to retention procedures. Researches data and prepares, updates and generates reports. May process payroll and accounts payables. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work. Regular and timely attendance are required for this position. When Assigned to the

Engineering Division:

Provides a wide variety of administrative and analytical support to the Facilities Services Division, and Information Systems Management/GIS department as directed. Prepares bid packets, policy and procedures manuals, public outreach, educational and marketing materials, and various other documents. Maintains department records and retains documents. Maintains departmental financial data. Requires High School diploma or GED equivalent supplemented by specialized courses/training equivalent to completion of one (1) year of college and one (1) year of experience providing administrative office support or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities to perform the essential functions of the job. Must possess and maintain a valid State of Texas Driver's License. High proficiency with Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook is preferred.