Project Administrator Alex Torres Construction - 4.0 Dalworthington Gardens, TX Job Details Permanent | Full-time | Internship From $25 an hour 2 hours ago Benefits Paid time off Qualifications Customer communication Microsoft Excel Microsoft Outlook Interpersonal skills Writing skills Project coordination English Transcription Schedule management First Aid Certification Problem-solving File organization Time management Office record organization Full Job Description

OBJECTIVE

The Project Administrator I, will focus on supporting the project management team with daily reporting responsibilities. The Project Administrator will be responsible for managing (1) project with excellent customer service skills. The Project Administrator will be the primary source of contact between vendors, contractors / subcontractors, and the installation team, and management to ensure procedures are followed throughout the installation process.

RESPONSIBILITIES

Project Administration

• Provides administrative support to fellow Project Administrators, Project Supervisor, and Installation Management.
• Serves as first line communicator between the Company and its client's.
• Ability to effectively manage one (1) small project simultaneously with other duties, as assigned.
• Prepares and updates project installation files ensuring completeness and accuracy. o Prepares and labels Installation and Project Administrator folders for all upcoming projects for entire Project Administration team, as needed. o Request, prints, and saves drawings using the ATC shared eFile system. o Completes initial dig tess.
• Updates digital project board with upcoming projects, projects in progress, and completed projects.
• Ensures that any additional charges requested by foreman has client approval in writing before submitting to accounting. This written approval must be supplied to accounting.
• Coordinate all materials and equipment for the project including: o Booking hotels and flights, as needed for out of town projects. o Request City and / or 3rd Party Inspections.
• Obtains permits and licenses from appropriate authorities.
• Communicates with Foreman throughout the project: o Ordering materials, o Equipment, and o Troubleshooting, etc…
• Liaisons with contractors and engineers on schedules, permits, inspections, change orders and providing administrative support to the client's project management team.
• Searches and negotiates for better pricing to assist in keeping construction costs down.
• Anticipates, responds, and supports the requests and needs of the Construction Field Staff including, but not limited to, daily and look-ahead support, supply orders, safety equipment, subcontractor, and vendor searches, etc.
• Escalates issues that could delay or impact project deliverables and/or budget.
• Composes and reports daily job progress to our client's project managers / sales reps, contractors and subcontractors, and engineers on installation issues. o Makes follow up inquiries to for reporting purposes if questions or doubts are raised during the translation process.
• Follows up with project managers, inspectors, and engineers, as needed for reported concerns. o Updates Installation Team upon receiving updates.
• Ability to resolve project issues with vendors and supplies. o Communicates to Installation Team when issues arise and when they are resolved.
• Participates in daily, weekly, and monthly meetings, as required.
• Closes out assigned project: o Ensures all project receipts have been received, o Call equipment off rent, and o Close out permits. Financial
• Monitors project budget to prevent waste.
• Evaluates and monitors daily reports for potential and actual change orders on behalf of accounting, by entering that data into the Change Order Report located on the

Q:

/ Drive within each job folder.

• Sorts and approves all incoming invoices, verifies that each has appropriate
• Applies cost coding (Job numbers), prepare pay applications, as required.
• Works with subcontractors / vendors, Construction Field Staff, Account Payable, etc. to resolve all outstanding invoices.
• Coordinates invoice and draw requests. o Monitors invoices and draw requests to ensure proper and timely payment.
• Ethical behavior when dealing with sensitive financial information.
• High Level of accuracy and efficiency.

Other Duties as assigned.

QUALIFICATIONS, EXPERIENCE AND SKILLS

• Minimum two (2) years of experience.
• Bachelors Degree or Certificate in Business Administration or relevant experience.
• Fluent in English and Spanish, preferable.
• First Aid Certified.
• Competency in Microsoft applications including: Word, Excel, and Outlook.
• Knowledge in file management, transcription, and other administrative procedures.
• A team player with leadership abilities.
• Familiarity with quality and health and safety standards.
• Excellent verbal and written communication skills.
• Ability to meet deadlines.
• Provides status updates regarding assigned tasks.
• Excellent organizational and time management skills.
• Works well under pressure and in a fast paced environment.
• Ability to work effectively both independently and as part of a team.

Pay:

From $25.00 per hour Expected hours: No less than 32.0 per week

Benefits:

Paid time off

Work Location:

In person