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Administrative Assistant - SPED
Career Insights for Office / Administrative Assistant (General)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,158 / year median in Texas
+1% projected growth
Job Description
Administrative Assistant - SPED
Dayton Independent School District
SPECIAL ED 800
- Dayton, Texas This job is also posted in Dayton Independent School District
Job Details
Job ID:
5920031
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
Immediately
Job Description
PRIMARY PURPOSE
Organize and manage the routine work activities of the special education department and provide clerical services to the Director of Special Education and other staff members.
QUALIFICATIONS
Education / Certification
High school diploma or GED
Special Knowledge / Skills
Proficient skills in keyboarding, word processing and file management
Excellent communication and interpersonal skills
Basic math skills
Must possess a high level of proficiency in all Microsoft Office products
Ability to use personal computer and software to develop spreadsheets and databases and do word processing
Ability to analyze information to determine reasonableness and relevance to other departments
Ability to coordinate many tasks simultaneously
Maintain strict confidentially
Knowledge of Special Education processing, timelines, and legalities
Experience
Three years of secretarial experience, preferably in a public education environment
MAJOR RESPONSIBILITIES AND DUTIES
- Records, Reports and Correspondence
- Prepare correspondence, forms, manuals, schedules, contracts and reports for the Director of Special Education and other department staff members, using personal computer. Compile, maintain, and file all reports, records, and other documents as required. Receive criminal history record information, references and other application materials for outside contractors for processing for Personnel Services. Maintain physical and computerized departmental files. Monitor and process personnel time records including leave request and reports. Compile information and submit to Central Office.
- Accounting
Perform routine bookkeeping tasks and maintain department budget records. Order and maintain inventory of office supplies and program equipment. Purchase supplies for the department using established State and Dayton ISD purchasing policies and laws, including office supplies, supplies for various events throughout the year, recruiting, travel/hotel arrangements, etc.
Other
Answer and respond to incoming calls, take reliable messages and route calls to appropriate staff. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Maintain a schedule of appointments, assist with scheduling and set up of interviews and meetings. Receive, sort, and distribute mail and other documents to department staff. Assist in various events throughout the year. Create, gather and/or prepare all supplies/materials for recruiting. Maintain strict confidentiality at all times. Follow district safety protocols and emergency procedures. Attend workshops as needed. Attendance is an essential job function. Other duties as assigned.
EQUIPMENT USED
Personal computer, printer, calculator, copier, shredder, binding machine and fax machine.
WORKING CONDITIONS
Mental Demands/Physical Demands/Environmental Factors
Work with frequent interruptions, maintain emotional control under stress; high stress, fast-paced. Repetitive hand motions; prolonged use of computer. Maintain complete confidentiality at all times.
SUPERVISORY RESPONSIBILITIES
None
Position Type:
Full-Time
Salary:
$19 to $22.81 Per Hour
Job Requirements