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MP
Mow Pros
Office Secretary/Bookkeeper
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$38,262 / year median in Texas
+3% projected growth
Job Description
- PAY
IS DEPENDENT ON EXPERIENCE
- Job Overview We are seeking an experienced and highly organized Office Secretary/Bookkeeper to join our family. The ideal candidate will have a solid background in office administration and be comfortable managing multiple priorities in a fast-paced environment. You will play a key role in keeping our office running smoothly and supporting both leadership and field crews. Responsibilities
- Perform general office duties such as answering phones, responding to emails, maintaining office supplies, QuickBooks data entry , AP, AR, collections, reconciliation, billing, filing, typing letters as needed, create spreadsheets, and various other duties. Help keep up with the marketing and advertising along with being willing to be a part of the Chamber events
- Assist with day-to-day operations with multiple crew leads and their schedules
- Assist in event planning and coordination
- Greet visitors and provide excellent customer service
- Maintain organized files and documents
- Utilize computer skills for data entry, scheduling, and creating spreadsheets
- Proofread documents for accuracy
- Support office management with various tasks
- Demonstrate professionalism and phone etiquette at all times
- Quickbooks data entry, Billing, AP, AR, Reconciliation and various other bookkeeping duties
- Write contracts as needed
- Maintain a clean and organized office
- Support and assist office manager Skills
- Proficient in computer literacy with knowledge of MS Office Suite or Google Documents, Google Sheets
- Strong organizational skills with the ability to multitask effectively
- Excellent communication and customer service abilities
- Prior experience in an administrative role is a plus
- Familiarity with file management systems is beneficial
- Familiarity with the Square terminal is a plus but not required
- Proficient writing skills are a must Join our family as an Office Secretary/Bookkeeper to contribute to a dynamic work environment where your skills will be valued and developed.