Overview Cooper Commercial Group, LLC is seeking a dependable, organized, and detail-oriented Administrative Assistant to support our office, accounting, and pre-construction operations. The ideal candidate is flexible, able to manage multiple priorities, and comfortable assisting with a variety of administrative tasks in a fast-paced environment. Duties Assist with accounts payable and accounts receivable functions. Process and organize vendor and subcontractor invoices, payments, receipts, and related documentation. Support pre-construction and estimating efforts, including bid invitations, subcontractor communication, pricing coordination, and document organization. Provide general administrative support to the Office Administrator. Collect, organize, and maintain subcontractor and vendor documentation, including W-9s, COIs, agreements, and other required forms. Assist with data entry, filing, document preparation, and maintaining accurate company and project records. Communicate professionally with superintendents, subcontractors, suppliers, clients, and other business contacts. Assist with additional administrative duties, projects, and day-to-day office needs as needed. Qualifications Strong organizational skills with excellent attention to detail. Ability to multitask, prioritize responsibilities, and meet deadlines. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, and Outlook), Gmail, and general office software. Professional phone etiquette and interpersonal skills. QuickBooks experience is a plus. Dependable, flexible, and willing to learn and take on new responsibilities. Previous administrative, accounting, or construction industry experience is preferred but not required. Bilingual abilities are highly desirable but not required.

Job Type:

Full-Time, M-F 8 AM-5

PM, In-office Pay:

$35,000.00 - $45,000.00 per year

Work Location:

In person