Business Office Secretary

Business Office Secretary JobID:

1559

Position Type:

Clerical/Business Office Secretary

Date Posted:

4/16/2026

Location:

JISD Administration Building

Job Title:

Business Office Secretary Reports to: Chief Financial Officer Dept./

School:

Business Office

Wage/Hour Status:

Non-Exempt

Pay Grade:

C PG 5 / 211

Days Minimum Salary:

$35,647

Primary Purpose:

Perform district bookkeeping and purchasing tasks and provide administrative support to the Chief Financial Officer (CFO) and other business office staff.

Qualifications:

Education/Certification High school diploma or GED Special Knowledge/Skills Strong organizational, communication, public relations, and interpersonal skills Proficiency in all Microsoft Office products and all standard office equipment Ability to work independently and utilize effective judgment Ability to communicate effectively both orally and in writing Ability to perform basic arithmetic Experience Secretarial experience, preferably in public education Campus bookkeeping and/or accounting related experience preferred

Major Responsibilities and Duties:

Finance, Accounting, and Purchasing Review new vendor requests, verify vendor documentation, and enter data into the ERP system accurately. Assist in maintaining and updating the vendor master file in the ERP system and public vendor list. Assist in completion of departmental and district wide requisitions and payment authorizations. Process PO printing and distribution, including submitting e-commerce and co-operative orders. Assist purchasing with district inventory Maintain district credit cards, authorization forms, and check in/out log for the credit cards Maintain online accounts and access monthly invoices and statements for processing. Assist accounts payable with year-end 1099 processing. Receive, review, route for approval, and log fundraiser applications. Maintain online credit card payment system and support campuses and departments with item requests, inquiries and reports. Prepare central office deposits and post cash receipts. Review campus cash receipts and assist with posting. Maintain, store, and destroy remote deposit checks per procedure. Records, Reports, and Correspondence Receive incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility Receive, sort, and distribute mail to appropriate personnel and campuses Maintain physical and computerized departmental files Prepare correspondence, memorandums, files, invoices, forms, reports, etc., for the business office Assist with compiling pertinent data as needed when preparing various federal, state and local reports Coordinate CFO calendar and schedule appointments and meetings Monitors office supply stock to ensure sufficiency Submit work orders for repairs or projects as directed. Performs other duties and functions, as assigned

Supervisory Responsibilities:

None

Equipment Used:

Computer, printer, copier, fax, scanner, calculator, labeling machines, multi-line phone, and laminator.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress and provide quality customer service to staff and the community.