Job ID:

5863944\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

To Be Determined\nJob Description\n

Job Title:

Administrative Assistant to the

Deputy Chief Wage/Hour Status:

Exempt\nOf Operations and Infrastructure\nReports to:

Deputy Chief of Operations and Infrastructure Pay Grade:

AM-7 Dept./

School:

Operations and Infrastructure Initiated Date:

July 2026\nWHO WE ARE\nLa Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year legacy in the Rio Grande Valley. The district's vision -

Educational Excellence:

The Right of Every Student - conveys our urgent focus on students.\nOur work is rooted in five (5) district priorities and three (3) Operational governing levers which require collaboration and deep commitment to supporting one another as we serve the school district and community. Customer Service\nTrust & Transparency\nHigh-Quality Instruction\nExcellence in Leadership\nIntegrity & Accountability\nCulture of Accountability\nEquity by design\nDestination District for staff and Students\nWe are focused on ensuring every student in La Joya ISD has access to a high-quality, best-fit school as we work to improve from a B-district to an A-rated district. We serve more than 22,000 students in more than 30 schools and span six municipalities, covering more than 220 square miles.\n

WHO WE ARE LOOKING FOR

\nWe seek a high-level administrative and operational support to the Deputy Chief of Operations and Infrastructure to ensure efficient office management, effective communication, and alignment of departmental processes with district priorities. This role supports coordination across Finance functions and contributes to a culture of service, accuracy, and accountability.

WHY LA JOYA ISD

\nYou will be joining a district that is building on a legacy of achievement while rapidly developing systems to reach new heights in student outcomes and to improve the District's overall operational efficiency and effectiveness. You will receive intentional, targeted support in your essential role in serving the Operations and Infrastructure Department of the District. We are also a district focused on continuous improvement and rigorous analysis of the policies and procedures we have in place to ensure that the financial and business operations of the District are transparent to the public and in keeping with generally accepted accounting principles.\n

QUALIFICATIONS

Education/Certification:

High school diploma or GED required\n

Experience:

Minimum of five (5) years of secretarial or administrative experience\nExperience supporting executive-level leadership preferred\nExperience preparing reports, correspondence, presentations, and meeting materials.\nExperience in public education or governmental operations.\nExperience with Board agenda preparation.\nExperience providing administrative support within Operations & Infrastructure departments, with knowledge of operational processes, executive-level coordination, and departmental support functions.\nExperience with budgeting, or organizational planning preferred.\n

Knowledge, Skills & Abilities:

\nStrong organizational and project management skills.\nKnowledge of school district operational procedures and staffing processes.\nAbility to manage multiple priorities and meet strict deadlines.\nStrong communication and interpersonal skills.\nProficiency in Google Workspace and Microsoft Office Suite, with the ability to create, maintain, manage, and collaborate on documents, spreadsheets, presentations, calendars, electronic records, and shared drives.\nAbility to maintain confidentiality, professionalism and exercise sound judgment\nAbility to collaborate effectively across departments and leadership teams\nAbility to analyze data and prepare professional reports and presentations.\n

MAJOR RESPONSIBILITIES AND DUTIES

Executive Support & Office Management:

\nProvide administrative support for Deputy Chief of Operations and Infrastructure daily activities.\nCoordinate departmental communications between campuses, departments, vendors, and contractors.\nManage the development, coordination, and submission of Board agenda items, ensuring all supporting documentation is complete, accurate, compliant, and submitted within established district deadlines.\nPrepare spreadsheets, databases, and operational reports.\nAssist in coordinating emergency response documentation and departmental communications.\nSupport departmental purchasing activities including requisitions, invoices, purchase orders, and payment documentation.\nMaintain departmental calendars and coordinate meetings, inspections, and site visits.\nAssist with department budget process, tracking and expenditure reports.\nCoordinate document routing for approvals and signatures.\nParticipate in departmental meetings, training, and professional development.\nSupport district emergency operations as assigned.\nPerform other duties as assigned by the Deputy Chief of Operations\n

Communication & Coordination:

\nServe as liaison between Operations and Infrastructure departments, campuses, and external stakeholders\nEnsure timely communication of deadlines, updates, and priorities\nSupport cross-functional coordination to ensure alignment and follow-through\nDemonstrate responsiveness and professionalism in all communications Financial & Operational Support Assist with department budget preparation and tracking\nProcess purchase requests, travel forms, and reimbursements in compliance with district procedures\nMaintain documentation to support audits, compliance, and internal controls\nSupport timekeeping processes (e.g., Kronos review and adjustments as needed)\nSupport efficient office operations through proactive coordination and follow-through\nContribute to strengthening internal controls, organization, and process consistency\n

Records & Compliance:

\nMaintain accurate records, databases, and documentation systems\nEnsure documentation is complete, organized, and audit-ready\nSupport compliance with district procedures, timelines, and reporting requirements\nConsistent adherence to district procedures for purchasing, travel, and documentation\n

Customer Service & Culture:

\nProvide high-quality customer service to staff, campuses, and stakeholders\nPromote a positive, professional, and solutions-oriented office environment\nModel professionalism, discretion, and responsiveness in all interactions\n

SUPERVISORY RESPONSIBILITIES

\nNone.\n

PERSONAL WORK RELATIONSHIPS

\nAll La Joya ISD employees must maintain a commitment to the District's mission, vision, and strategic goals,\nExhibits high professionalism, standards of conduct, and work ethic,\nDemonstrates high-quality customer service; builds rapport/relationship with the consumer,\nDemonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.\n

TRAVEL REQUIREMENTS

\nTravels to school district buildings and professional meetings, as required.\n

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS

Tools/Equipment Used:

Standard office equipment, including computer and peripherals.\n

Posture:

Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.\n

Motion:

Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.\n

Lifting:

Occasional light lifting and carrying (less than 15 pounds).\n

Environment:

Works in an office setting; may require occasional irregular and/or prolonged hours.\n

Attendance:

Regular and punctual attendance at the worksite is required for this position.\n

Mental Demands:

Maintains emotional control under stress; works with frequent interruptions.\n

Position Working Days:

\n226 Days\n

Position Type:

Full-Time\n

Salary:

$ Per Compensation plan\nThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities, and management reserves the right to revise the job description or require that other responsibilities be performed when the job changes. Additionally, the minimum level of education notated as a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.\n

Employee's Signature:

Supervisor's Name:

______________________

Employee's ID:

Supervisor's Signature:

__________________\n

Date:

___________________________\n

Position Type:

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Administrative Assistant to the Deputy Chief of Operations and Infrastructure