An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies. We are an operations-centric, technology-driven employer with 800+ employees in 18 states across the US. We owe our success to the quality of our employees, our strong commitment to safety, and our superior service to customers.
Key Business Objectives:
The Administrative Assistant -AMS reports to the Sr. Director of AMS. This position is responsible for ensuring accurate and timely reporting of AMS operations reports, data entry, and assisting in supporting AMS operations activities such as WO openings and tracking.
Duties and Responsibilities:
Coordinate meetings, appointments, and travel arrangements across multiple time zones. Prepare agendas, presentations, and briefing materials; take notes and follow up on action items. Enter data for AMS projects. Assist with training reporting. Direct involvement with SAP functions and QAD . Documentation entry. Assist in planning training or company events as required. Provide reports in various formats as required to support short-term and long-term objectives. Ensure job files are maintained and organized. Ensure the office area is organized and office equipment is properly maintained. Provide support or lead miscellaneous projects to achieve company goals as required. Any other duties or responsibilities as assigned by the supervisor. Full-time hourly position. Skills /
Capabilities and Education:
High School diploma or equivalent required. Two to five years of relevant work experience. Proficient in MS Office in Microsoft Word, Excel, Access, PowerPoint, and Outlook. Exceptional organizational and time-management skills Customer service oriented. Strong verbal, written, and interpersonal communication skills. Ability to understand written and verbal communication from the company and supervisor including training, procedures, instructions, etc. Ability to solve problems. Knowledge of general accounting practices. Strong clerical and organizational skills. Ability to create effective and concise reports. Excellent numerical perception. Ability to work independently and with a team. Applicant must have the ability to legally work in the U.S.
Working Conditions:
Conditions are normal office settings. Periodic lifting requirements up to 25 pounds. Working extended hours as required in emergencies, on projects, or outages. Dynamic, fast-paced, demanding environment. Occasional overnight travel may be required The incumbent spends the majority of time sitting or standing in a comfortable position with ample opportunity to move about. All interactions must be dealt with in a courteous and professional manner.
