Job ID:

5868092\n

Application Deadline:

Posted until filled\n

Posted:

Aug 03, 2026 5:00 AM (UTC)\n

Starting Date:

Immediately\nJob Description\n

JOB DESCRIPTION

\nCoordinate the collection, auditing, and reporting of campus Public Education Information\nManagement System (PEIMS) data. Responsible for maintaining student records at the campus level including processing student enrollment, transfers, and withdrawals for the campus.\n

JOB QUALIFICATIONS

Education/Certification:

\nHigh school or GED\nTwo or more years secretarial experience in public education environment preferred\n

Special Knowledge/Skills:

\nAbility to maintain accurate and auditable records\nAbility to use personal computer and software to develop or maintain spreadsheets and databases, and word processing\nProficient keyboarding and file maintenance skills\nBasic math skills\nStrong organizational, communication, and interpersonal skills\n

Duties and Responsibilities:

Records, Reports, and Correspondence\nMaintain physical and computerized records including student cumulative folders, progress, and failure reports..\nProcess new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.\nCoordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.\nAssist Counselor with calculating grade point averages, class rank, and prepare honor rolls.\nProcess enrollment, withdrawals, and transfer of students and process applicable records.\nAssist campus administration and counselors with the preparation of reports and student data information.\nGeneral Prepare written correspondence, forms, schedules, or reports using a personal computer.\nPrepare instructional materials, meeting agendas, honor rolls, and campus communication as requested.\nSchedule meetings and appointments and maintain a calendar for the principal.\nAssist students, teachers, and parents as needed.\nReceive incoming calls, take reliable messages, and route to appropriate staff.\nMaintain physical and computerized files including an inventory of office supplies, mailing lists, student records, visitor logs, and office communication as assigned.\nPerform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.\nPrepare and process purchase orders.\nReceive, store, and issue supplies and equipment.\nPrepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).\nAssist with coordination of faculty meetings and campus activities.\nAssist with campus budget preparation.\nMaintain confidentiality.\nAssume responsibility for acquiring those secretarial skills necessary for fulfilling assigned duties.\nComplete other duties as assigned.\n

Position Type:

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