An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Online applications are only accepted for current available positions. Incomplete applications will be rejected. Resumes are not accepted in lieu of an application and/or the Work History section. Any position posted may be closed or extended at any particular time during the advertisement period, at the discretion of Comal County. Summary SUMMARY Under the general supervision of the Elections Coordinator, the Clerk III performs a variety of routine administrative support tasks related to voter registration and election administration. If applicable, this individual must be flexible to work weekends and after hours when needed.
SUPERVISION RECEIVED
Works under the general supervision of the Elections Coordinator.
SUPERVISION EXERCISED
None generally. Essential Duties and Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Duties include the following:
Checks, records, processes, and maintains a variety of forms and records used in preparation for and during primary, general, and special elections. Process the mail for the Elections Office. Receive, process, and complete absentee ballot requests. Prepares and sends out a list of absentee voters. Maintain paper records and assist in the training of the public with the election processes. Answers phones and provides information regarding voter registration schedules, locations, and election hours. Processes paper and electronic voter registrations, updates, and removals. Receive election return sheets from machine tabulations and absentee ballots. Performs activities involved in the tabulation of the official election count, certifies results, and sends out copies. Other duties as assigned by the Elections Coordinator. Attendance is an essential function of the job.
Note :
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is assigned by the supervisor.
LEVEL OF ACCOUNTABILITY
This position allows for general accountability based on a given set of guidelines. Individuals are allowed to use professional judgment; however, they are required to obtain supervisors' approval before making any changes to standard office policies. This position requires the individual to adhere to an extensive group of regulated office procedures and legal statutes. Mandatory Qualifications EDUCATION and/or
EXPERIENCE A
High School Diploma or GED equivalent is required. Two (2) years' experience in general office procedures and direct contact with the public, basic level computer literacy, and working knowledge of Microsoft 365. Utilization of a centralized voter registration and election management information system to enter, review, and update voter information. Prepare reports. The individual is required to sign a confidentiality agreement.
CERTIFICATIONS, LICENSES, REGISTRATION
Other special job requirements include a valid Texas driver's license. Desired Minimum Qualifications
LANGUAGE SKILLS
Ability to read and comprehend a broad scope of legal documentation. Must be able to effectively communicate in written and oral form. Bi-lingual skills are a plus.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Individual must be able to perform basic accounting skills, balance the cash drawer, and effectively make change.
REASONING ABILITY
Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form.
OTHER SKILLS AND ABILITIES
Must exercise good public relations. The individual must possess the ability to calm difficult people. Must be able to adapt to software changes and procedural changes concerning the general office and computer within the first thirty days of implementation.
PHYSICAL DEMANDS
This is a sedentary position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk to various areas of the County buildings. The employee must occasionally lift and/or move up to 40 pounds (forms, files, etc.). Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. If you require reasonable accommodation in completing an application, any pre-employment testing, the interview process, or otherwise participating in the selection process, please direct your inquires to Comal County Human Resources at (830) 643-5859 or neogovapplicant@co.comal.tx.us .
