Secretary JobID:

8153

Position Type:

Para•

Clerical/Paraprofessional Clerical Date Posted:

8/4/2026

Location:

Program Support & Achievement

JOB TITLE

21st CCLC Cycle 13•Secretary\n

DUTY DAYS

240 Days\n

PAY GRADE

C04\nSALARY

SCHEDULE

Click for Salary Schedule

PRIMARY PURPOSE

Will Coordinate, organize and complete all non-professional activities that must be completed for the Coordinators for the School Climate Transformation Grant to fulfill their responsibilities and for the full implementation of Foundations of Academic Success (FAS).

QUALIFICATIONS

Education /

Certification:

Minimum•High School Diploma or GED\nPreferred•Three years experience working in a school or district setting Special Knowledge /

Skills:

Excellent written and verbal communication skills\nStrong punctuation and proofreading skills\nAbility to communicate with staff, students, parents, vendors and the general public in person, via-email and by phone\nAbility to maintain positive working relationship with the public and district staff\nAbility to follow complex written and verbal instructions without supervision\nAbility to work well under pressure and maintain focus with frequent interruptions\nMust be flexible and be able to prioritize and multi-task\nStrong organizational and time management skills\nHigh degree of computer proficiency using Microsoft Office\nExperience with Lawson\n

Preferred:

Bilingual (Spanish/English) to be able to communicate with Spanish-speakers by phone and to compose and/or translate letters and other documents into Spanish, as needed.

Experience:

A combination of training and experience which demonstrates ability to perform the duties as described; a typical qualifying background would include work experience in an office environment involving public contact; experience working at a school or team site is desirable.

MAJOR RESPONSIBILITIES AND DUTIES

Provide support to Behavior Coordinator and Specialist\nReceive and screen incoming telephone calls, providing as much information as possible to allow the Coordinators and team to handle other duties\nReview contracts and documentation submitted by site coordinators on behalf of their vendors to ensure all purchases are in compliance with district requirements\nEnter and verify accuracy of data in the data system as required by the grant\nReview coordinator submissions to ensure compliance\nReview coordinator and grant budgets and reports for accuracy and grant compliance\nAccurately prepare, create, design and edit numerous Excel spreadsheets to monitor grant dollars allocated and spent\nReview vendor invoices and supporting data submitted\nEnter requisitions and non-standard POs in Lawson and monitor status\nAccurately prepare, create, design, translate and edit reports, letters, mailing lists, newsletters and other documents in English and Spanish, as needed\nMaintain any needed databases, etc.\nCommunicate effectively in oral and written form (including email) with district staff, vendors and parents\nMaintain confidentiality of student and program information\nKeep informed of and comply with state, district and school policies and regulations concerning primary job functions\nAssist Coordinators and team in scheduling meetings and appointments and track responses from invited participants\nMonitor office supply usage and order items, as needed\nPerform other duties as may be assigned or required

WORKING CONDITIONS

Mental Demands:

Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions

Physical Demands/Environmental Factors:

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