An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Sr. Administrative Assistant San Jacinto College - 4.3 Pasadena, TX Job Details 4 hours ago Qualifications High school diploma or GED Clerical experience Phone etiquette Grammar Experience Editing Full Job Description Sr. Administrative Assistant - Central Campus
PRIMARY FUNCTION
Provide administrative support to division leaders, department chairs, and staff.
Essential Job Functions:
Provides administrative support to administrator and faculty members regarding paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms P grades and class rolls. Interfaces daily with students, administrators, various departments, visitors, staff, and faculty. Schedules and coordinates meetings and room reservations involving faculty members, advisory committees, industry and community partners, job fairs, information sessions, and new student orientations. Records and transcribes meeting minutes. Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website). Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs. Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned. Performs general office duties such as ordering inventory supplies, submitting expense reports, memos, substitute forms, and state reports, as required. Processes P-card statements and maintains P-card records and expenditures. Coordinates travel arrangements, hotel, and parking reimbursements.
Additional Job Functions :
Collect and process end of course folders. Coordinates facilities for classroom use, including maintenance requests. Proctor as needed and help with recruiting development needs. Assist in the coordination of client service support through internal and external event operations by managing scheduling, maintenance requests, logistics, and custodial support. Prepare, manage, and maintain a wide range of industry correspondence, reports, and documentation in support of event management operations, e.g., Banner, data dashboards, and other institutional systems. Performs other duties as assigned.
Knowledge, Skills and Abilities:
Ability to demonstrate the College values Must project a professional image, have excellent telephone etiquette and communication skills Must be extremely accurate and have excellent proofreading, grammar and spelling skills Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
Required Education:
High school diploma or equivalent
Preferred Education:
Above requirement plus one year of specialized or technical training beyond high school
Required Experience:
Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
Preferred Experience:
Above requirement including one or more years in a higher education environment
Note:
The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
Salary Grade:
106 Salary is based on the Board-approved salary schedule for the current fiscal year.
