Objective/Job Purpose:

This position is responsible for providing administrative support for the company's major projects and document management. This position will directly support the company's Senior Management. This position is part of the Shared Corporate Service group serving both the Engineering and Process Systems and Systems and Industrial Fabrication business units.

Duties and Responsibilities:

Project Administrative Activities Manage project document distribution and filing systems, includes electronic and hard copy files Receive, track, and expedite vendor data, including internal review and approval cycles Assist with the creation of project reports, presentations, and other documents Assist with the management of project databases Complete other tasks on projects as assigned by company and project managers Maintain a current transmittal logs Assist with project travel reservations and expense reports Document/Contract Control Create and manage all existing and new proposals and projects in our tracking database Communicate with stakeholders (accounting, project and business unit managers) and clients Maintain complete status list of all open contracts Assist accounting with project invoicing for all open orders Office Management

• Assist with general office management and support, including maintaining inventory and ordering office supplies Manage our office equipment leases and service contracts Communication Participate in team and client meetings Assist the PTI Project Managers and Controller with Project Reporting including time and task activity tracking and forecasting

PROFESSIONAL

QUALITIESClient and Coworker Expectation Be ready to participate as needed in client and intra-company meetings Work diligently to meet company and client expectations Communicate effectively with coworkers and management to identify needs and evaluate alternatives when needed Continually seek opportunities to increase customer satisfaction and strengthen client relationships Leadership Perform daily activities with integrity and professionally Assist and encourage coworkers to attain goals and pursue excellence Identify opportunities for improvement and make constructive suggestions for change

ORGANIZATIONAL

RESPONSIBILITIESInternal Operations Comply with and help to enforce standard policies and procedures Suggest areas for improvement in internal processes along with possible solutions Participate on internal teams / task forces to develop new and improved operating processes

QUALIFICATIONS

Minimum Qualifications Bachelor's Degree or relevant experience 5 years' experience in document/contract control and/or project assistant; experience in a manufacturing or construction environment is a plus Working knowledge of Microsoft Access or similar database or tracking systems Proficient with MS Office (Word, Excel, and Outlook) Strong written and oral communication and interpersonal skills Ability to effectively prioritize and execute tasks in a high-risk / high-reward environment

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person