A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Special Education Secretary
Mineola Independent School District
Wood County Special Education SSA - Quitman, Texas This job is also posted in ESC Region 7 Consortium Job Board, and Mineola Independent School District
Job Details
Job ID:
5905195
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
Immediately
Job Description
Wood County SSA Speech Department Secretary
Position Summary
Wood County SSA is seeking a dependable, organized, and professional Speech Department Secretary to provide administrative support to the Speech Department.
Wood County SSA serves Quitman ISD, Mineola ISD, Hawkins ISD, Alba-Golden ISD, and Yantis ISD. This position is responsible for coordinating communication and scheduling among five Speech-Language Pathologists, district personnel, parents/guardians, and ARD committee members while maintaining accurate records, required timelines, and confidentiality.
Qualifications
Required:
High school diploma or equivalent
Minimum of two years of secretarial, clerical, or administrative experience
Prompt and dependable attendance
Strong verbal and written communication skills
Excellent organizational and time-management skills
Ability to manage multiple schedules, responsibilities, and deadlines
Ability to maintain strict confidentiality
Proficiency with email, electronic calendars, spreadsheets, and basic office technology
Preferred:
Previous experience in special education or a school setting
Familiarity with ARD meetings, special education procedures, and IDEA
Requirements
Essential Duties and Responsibilities
Perform general secretarial and clerical duties for the Speech Department, including answering phones, preparing correspondence and forms, copying, filing, and data entry.
Organize and schedule ARD meetings by coordinating mutually agreeable dates and times among Speech-Language Pathologists, district personnel, parents/guardians, and other required ARD committee members.
Communicate professionally with parents/guardians regarding ARD scheduling and contact them as needed to confirm or remind them of upcoming meetings.
Create and distribute ARD invitations and required notices, including Google Calendar invitations and mailed notices.
Ensure ARD invitations and notices are completed and distributed within required legal timelines.
Follow applicable Individuals with Disabilities Education Act (IDEA) requirements, state special education requirements, and Wood County SSA procedures related to scheduling, notices, documentation, and timelines.
Maintain Speech-Language Pathologists' calendars and assist with tracking meetings, deadlines, and required documentation.
Create, update, and maintain spreadsheets and other data-tracking systems for the Speech Department.
Organize and maintain accurate electronic and paper student records, including filing ARD and speech-related special education documentation.
Coordinate communication among Speech Department staff, member districts, parents/guardians, and other appropriate personnel.
Maintain confidentiality of all student, parent, and personnel information.
Provide professional and courteous assistance to parents, district staff, visitors, and other individuals contacting the Speech Department.
Perform other administrative and clerical duties as assigned.
Knowledge, Skills, and Abilities
The successful candidate must be able to:
Work independently and collaboratively as part of a team.
Prioritize responsibilities and meet required deadlines.
Demonstrate accuracy and attention to detail.
Coordinate complex schedules involving multiple individuals and school districts.
Communicate professionally and effectively with parents, staff, and districts.
Handle confidential information with discretion.
Learn and follow special education procedures, terminology, and timelines.
Effectively use Google Workspace, Gmail, Calendar, Docs, and Google Sheets.
Adapt to changing schedules and priorities.
Employment Terms
Contract:
202 days
Compensation:
$13.00-$15.00 per hour, commensurate with experience
Work Location:
Wood County SSA Office, Quitman, Texas
Reports To:
Wood County SSA Director of Special Education and Speech Coordinator
