ADMINISTRATIVE ASSISTANT FOR DIRECTOR

Sweeny ISD Sweeny High School•Sweeny, Texas This job is also posted in Sweeny ISD Job Details

Job ID:

5837535

Application Deadline:

Posted until filled

Re-Posted:

Yesterday

Starting Date:

Immediately Job Description

Job Title:

Administrative Assistant•6

Calendar Days:

226 Reports to: Chief/Director

Pay Range:

$34,189•47,225 Dept./

School:

Admin

Pay Grade:

PPT6

Date Revised:

August 2024

Funding Source:

Local

Primary Purpose:

Work under minimum supervision to provide advanced clerical services to the Chief or Director assigned. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications:

Education/Certification:

High school diploma or GED Special Knowledge/Skills Knowledge of school district organization, operations, and administrative policies Ability to read and comprehend instructions, correspondence, and memos Ability to make independent decisions regarding planning, organizing, and scheduling Excellent public relations, organization, communication, and interpersonal skills Ability to use software to develop spreadsheets, perform data analysis, and do word processing Ability to multi-task numerous complex administrative activities Strong computer and technology skills

Experience:

3 years or more advanced secretarial experience with extensive contact with people

Major Responsibilities and Duties:

Clerical Support 1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned. 2. Schedule appointments and maintain the administrator's calendar. 3. Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed. 4. Make travel arrangements including making hotel reservations and turning in conference registration forms. Reception and Phones 5. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators. Policy, Reports, and Correspondence 6. Compile pertinent data used to prepare various required state and local reports. 7. Prepare purchase orders and payment authorizations as directed. 8. Compile, maintain, and file all reports, records, and other documents as required. Other 9. Comply with policies established by federal and state laws and regulations, and local board policy. 10. Maintain confidentiality. 11. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours; occasional districtwide travel

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required

Position Type:

Full-Time

Salary:

$34,189 to $47,225 Per Year Job Requirements High School/Trade School degree preferred. Citizenship, residency or work visa required