Job Overview We are seeking a dynamic and highly organized Administrative Specialist to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where organizational excellence thrives. This position offers an exciting opportunity to showcase your administrative expertise, multitasking skills, and commitment to outstanding customer service. Whether managing schedules, handling confidential information, or coordinating office activities, your proactive attitude will drive our success forward. Duties Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette Maintain accurate data entry records using Microsoft Office applications and QuickBooks accounting software Oversee office management tasks such as filing, organizing documents, and handling confidential information with discretion Support calendar management and scheduling for executives or team members to optimize time utilization Assist with bookkeeping duties including invoicing, expense tracking, and basic financial recordkeeping Provide exceptional customer support by addressing client questions via phone or email and ensuring positive interactions Coordinate office supplies inventory, order necessary materials, and ensure the office environment remains organized and functional Experience Proven clerical experience in an office setting with a strong understanding of administrative procedures Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills Prior experience with QuickBooks or similar bookkeeping software is highly desirable Bilingual abilities are a plus to effectively communicate with diverse clients and team members Strong organizational skills with the ability to manage multiple tasks efficiently while maintaining attention to detail Excellent phone communication skills paired with professional phone etiquette Experience handling confidential information responsibly and maintaining data accuracy Personal assistant or office management experience that showcases multitasking capabilities and time management skills Join us to be part of a vibrant team where your organizational talents make a real difference! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their administrative expertise. This paid position offers a rewarding opportunity to develop your career while supporting our mission of operational excellence.

About Lawrence Street Health Care Center:

Lawrence Street Health Care Center is committed to delivering excellent care to individuals needing medical assistance. We are dedicated to providing great customer service in a caring environment. We take pride in showing compassion and respect for each individual to enrich the lives of those we serve.

Pay:

$24.00 - $28.00 per hour

Work Location:

In person