A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff and personnel. Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Informaiton Management System (PEIMS) data, and grades.
Qualifications:
Education/Certification:
High school diploma or
GED Special Knowledge/Skills:
Knowledge of Skyward program preferred Knowlege of SIS (Student Information System) preferred Proficient in Microsoft Office Programs Ability to use software to develop spreadsheets and databases, and do word processing Effective public relations, organization, communication, and interpersonal skills Ability to speak, read, and understand English Ability to read and comprehend instructions Ability to meet established deadlines Ability to effectively present information in one-on-one situations Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Experience:
Two years clerical experience in office setting preferred
Major Responsibilities and Duties:
Records and Reports 1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures. 2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting trascripts and records from other schools. 3. Assist parents, students, and faculty with questions regarding student attendance. 4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator. 5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures. Reception and Phones Receive and direct incoming calls, take reliable messages, and route to appropriate staff. Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security. Maintain visitor log and issue visitor passes. Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues. Receive deliveries and disseminate materials and information to the appropriate parties. Other Provide clerical assistance as needed to administration. Compile, maintain, and file all reports, records, and other documents as required. Maintain confidentiality. Follow district safety protocols and emergency procedures. Other duties as assigned or needed.
