A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Finance & Insurance (F&I) Secretary / Clerk Karl Malone Polaris Heber Heber City, UT Job Details Part-time | Full-time $15 - $18 an hour 1 day ago Benefits Paid training Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Opportunities for advancement Life insurance Qualifications Closing coordination Deal closing Customer records maintenance Contract documentation review Title processing Confidential information handling Automotive sales paperwork processing Customer service Administrative experience Follow-up (loan closing) Contractual compliance checks Financial record maintenance Coordination (loan closing) Contracts Automotive financing and insurance Contract management support tasks CDK Productivity software Auto loan documentation preparation Physical document handling Accounting support Entry level Under 1 year Office experience Office record organization Full Job Description
NOW HIRING
Finance & Insurance (F&I) Secretary / Clerk The Engine Behind Every Funded Deal. The Organization Behind Every Success. If you love organization, thrive in a fast-paced environment, and take pride in getting every detail right—we want to meet you! At Team Karl Malone , our Finance Department doesn't run without incredible people behind the scenes. We're looking for an organized, driven, detail-oriented professional who can keep deals moving, paperwork flawless, and customers smiling. You won't just push paper—you'll play a vital role in helping customers drive away in their new vehicle while supporting one of the most important departments in the dealership. Ready to Build More Than Just a Job? Whether you already have dealership experience or you're looking for an opportunity to grow into the automotive industry, this could be the career you've been waiting for. Call or Text Akim today at 801-680-0255 Don't wait—great careers don't stay available for long! Why Team Karl Malone? We're more than a dealership—we're a team built on integrity, family values, opportunity, and winning together. When you join Team Karl Malone, you're joining a company that believes in promoting from within, investing in its employees, and celebrating success. You'll work alongside some of the best professionals in the automotive industry while building a long-term career with one of the fastest-growing dealer groups in the West. What You'll Do Every day is different, but every day matters. You'll help ensure every vehicle sale is completed accurately, efficiently, and professionally by: Supporting our Finance Managers throughout the entire deal process Preparing, auditing, organizing, and finalizing deal jackets Verifying contracts and finance documents for accuracy Working with banks and lenders to submit funding packages Following up on missing documents and outstanding contracts Processing title paperwork and assisting with payoff information Maintaining organized electronic and paper records Protecting confidential customer information Working closely with Sales, Accounting, DMV, and Finance to keep deals moving Helping deliver a smooth, stress-free customer experience from start to finish Your attention to detail keeps our dealership moving. What Makes You a Great Fit? You're someone who: Loves staying organized Pays attention to the smallest details Enjoys solving problems Works well under deadlines Communicates professionally Takes pride in doing things the right way Enjoys being part of a high-performing team
Bonus Points If You Have:
Automotive dealership experience F&I, title, accounting, or office administration experience CDK, Reynolds & Reynolds, Dealertrack, or dealership software experience Microsoft Office and strong computer skills No dealership experience? No problem. If you bring a great attitude, strong work ethic, and willingness to learn, we'll provide the training to help you succeed. What We Offer We believe great employees deserve great benefits. Competitive Pay Medical, Dental & Vision Insurance 401(k) with Company Benefits Paid Vacation Paid Training & Career Development Advancement Opportunities Company-Sponsored Counseling Services Basic Life Insurance Positive, Family-Oriented Culture Sundays Off—Guaranteed Stable Career with One of the Region's Fastest-Growing Automotive Groups Your Career Starts Here This isn't just another office job. It's an opportunity to become an essential part of a high-performing Finance team where your work directly impacts customers, dealership success, and your own career growth. If you're dependable, motivated, organized, and ready to work with an amazing team... Team Karl Malone wants to meet you. Call or Text Akim today at 801-680-0255 Join Team Karl Malone Where Great People Build Great Careers. Welcome to Karl Malone Polaris, Heber Valley's premier Polaris® dealer. We specialize in Polaris® deep snow sleds. Anything from light weight components to turbo kits we can fine tune your Polaris® to your unique riding style! We also sell and service all Polaris® ATVs and Ranger UTVs. At Buy Malone Polaris we are powersports enthusiasts, and we are excited to help you experience the fun and adventure that a quality CFMoto and Polaris® can bring into your life! We are a powersports dealership serving the Heber City, Utah area, offering the best in new and pre-owned ATVs, UTVs or motorcycles. Our friendly and knowledgeable sales, financing, service and parts departments are ready to offer outstanding service at every point, from assisting while you're making your choice to ongoing maintenance and customization. At Buy Malone Polaris, we value the opportunity to create a long-term relationship with our customers, and we do that by making sure to exceed your expectations.
Pay:
$15.00 - $18.00 / hour
Benefits:
Paid time off Health insurance Dental insurance Vision insurance Life insurance Disability insurance 401(k) 401(k) matching Employee discount Paid training
