School Administration Officer Utah Prep Academy is a premier international preparatory boarding school located in Hurricane, Utah, just minutes from Zion National Park. We provide a dynamic academic and athletic environment for students from around the world, with a focus on personalized education, elite sports programming, and leadership development. This is a full-time, on-campus position with regular working hours Monday through Friday from 8:00 AM to 5:00 PM . Some evening or weekend availability may occasionally be required to support school events, student arrivals and departures, or travel coordination. The annual salary ranges from $35,000 to $45,000 , based on experience and qualifications. Utah Prep Academy is seeking a highly organized, dependable, and detail-oriented School Administration Officer to provide comprehensive administrative and operational support across the school. This position plays an important role in keeping our day-to-day administrative functions organized, accurate, and efficient and will work closely with school leadership and multiple departments. The School Administration Officer will be responsible for a wide range of administrative functions, including preparing and maintaining school documents, forms, correspondence, reports, and records; managing electronic and physical filing systems; performing data entry and record updates; tracking deadlines and outstanding documentation; coordinating calendars, meetings, appointments, and schedules; preparing rosters and reports; and assisting school leadership with administrative projects and operational needs. This position will also help develop and maintain administrative procedures, forms, checklists, and internal processes to improve organization and efficiency throughout the school. A significant part of the position will involve student records, admissions, and enrollment administration . Responsibilities will include maintaining accurate student files, collecting and tracking required documentation, assisting with enrollment, withdrawals, and transfers, monitoring incomplete or missing records, organizing applicant documentation, preparing enrollment materials, and communicating with students and families regarding documentation requirements and deadlines. Because Utah Prep serves students from around the world, this position will also provide administrative support for our international student program . Responsibilities may include organizing and tracking documentation related to I-20s, student visas, and SEVIS requirements; maintaining international student files; monitoring important documentation and deadlines; communicating administrative requirements to international students and families; and supporting designated school officials responsible for SEVIS compliance. The School Administration Officer will also assist with school and team travel coordination , including flights, hotels, ground transportation, itineraries, schedules, passenger information, and required travel documentation. This individual will coordinate closely with coaches, administrators, residential life staff, students, families, and outside vendors to ensure travel arrangements are accurate, organized, and clearly communicated. Additional responsibilities may include maintaining school-wide calendars, supporting school events and special programs, coordinating administrative needs between departments, preparing professional emails, notices, letters, and other communications, assisting with office and supply needs, supporting student and visitor check-in procedures when needed, and completing special projects assigned by school leadership. Qualifications Ideal candidates will have two to three years of administrative, office management, school administration, or related experience , preferably in an educational or similarly fast-paced environment. Candidates should have excellent organizational and time-management skills, strong attention to detail, professional written and verbal communication skills, and the ability to manage multiple responsibilities, deadlines, and competing priorities. Proficiency with Microsoft Office and Google Workspace is required. Experience with school management or student information systems such as Blackbaud is preferred. Previous experience with admissions administration, student records, I-20 and SEVIS processes, travel coordination, or event planning is highly desirable. The successful candidate will be professional, dependable, adaptable, and comfortable working in a fast-paced school environment. This position requires excellent judgment and discretion, as the School Administration Officer will regularly work with confidential student, employee, family, and school information. If you are an organized administrative professional who enjoys keeping people, processes, records, and schedules running smoothly, we encourage you to apply and learn more about joining the Utah Prep Academy team.

Job Type:

Full-time Pay:

$35,000.00 - $45,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance Application Question(s):

Date Available:

Have you ever been charged with a crime by any law enforcement agency? If yes, please provide dates and details: Do you meet the qualifications outlined in the job listing?

Work Location:

In person