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Extreme transportation services
Office Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Utah data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$44,512 / year median in Utah
-2% projected decline
Job Description
Job Summary We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting various administrative tasks. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you to showcase your office management expertise and contribute to a positive workplace atmosphere. Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately Perform data entry and maintain organized filing systems Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking Support calendar management and scheduling Provide customer support by addressing inquiries promptly and professionally, both in person and via phone or email Conduct proofreading of documents to ensure accuracy and clarity before distribution Handle clerical duties such as copying, scanning, faxing, and mailing correspondence Support office management activities to improve workflow efficiency and maintain a welcoming environment Assist with personal assistant responsibilities as needed Experience Proven experience in office administration or clerical roles within a professional setting Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Familiarity with QuickBooks or similar bookkeeping software is preferred Excellent organizational skills with the ability to prioritize tasks effectively Previous experience working at a front desk or as a receptionist Demonstrated customer service skills with a professional demeanor and strong phone etiquette Ability to handle multiple responsibilities simultaneously while maintaining attention to detail Experience with data entry, proofreading, filing systems, and calendar management is essential Join us in creating an efficient, welcoming office environment where your organizational talents will shine! We value proactive individuals who are eager to support our team's success through excellent administrative skills. This paid position offers an engaging work environment where your contributions truly make a difference.