Administrative Assistant for Chief Academic Officer

Administrative Assistant for Chief Academic Officer Spotsylvania County School District

RIVER RUN - ADMINISTRATION

- FREDERICKSBURG, Virginia This job is also posted in Spotsylvania County Public Schools Job Details

Job ID:

5698020

Application Deadline:

May 21, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description Spotsylvania County Public Schools is seeking an experienced Administrative Assistant to provide secretarial and clerical assistance for the River Run Administrative Services Instruction department, in direct support of the Chief Academic Officer. As a member of the Instruction department, this role may also assist with any projects or tasks related to the goals, objectives and programs of the department as led by the Chief Academic Officer.

Essential Functions:

Assists the Chief Academic Officer in general administrative operations. Reports regularly to the Chief Academic Officer regarding developments, issues, or problems within the school division that require attention or action. Assists incoming callers and visitors by responding to questions, inquiries, and requests for information and services. Prepares and processes purchase orders for supplies, goods, and materials for the Chief Academic Officer's offices (Professional Learning and Federal Programs, School Performance and Core Curriculum, and Special Education). Develops, implements, and maintains efficient office systems and procedures. Composes correspondence and other materials for the Chief Academic Officer and obtains required signatures on letters and reports. Drafts communications for distribution to staff as requested. Directs incoming and outgoing correspondence for the Chief Academic Officer's office(s). Organizes and maintains files, records, and filing systems as directed. Maintains the Chief Academic Officer's schedule, including appointments, conferences, and meetings. Establishes and maintains record-keeping systems for programs under the supervision of the Chief Academic Officer. Collects, organizes, and formats data into appropriate reporting structures. Coordinates payroll processes for the Instruction Department. Oversees support staff within the Instruction Department. Serves as backup Administrative Assistant for the Executive Directors of Elementary or Secondary Education as needed, as well as other Instruction support staff functions as needed. Maintains current and historical data related to school closures, dismissals, and delayed openings. Supports the Instruction Department budget. Maintains inventory and organization of the mailroom within the River Run Administrative Services building. Collaborates with Human Resources, Information Technology, and Finance on onboarding new Instruction Department employees to ensure appropriate resources and access are provided. Triages parent concerns, responds as appropriate, and escalates issues when necessary. Click here to read the full job description of this role.

Education and Experience:

High School Diploma or GED A minimum of two (2) years working within an office setting, ideally serving as an Executive Assistant Demonstrated ability to deliver excellent client service

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia. The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance. To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/.

Employment Terms:

Employment is offered as an 12-month (243 Day) contract, at a minimum of 7.5 hours worked daily. This position is evaluated annually.

Benefits Eligibility:

Eligible Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team. _____________________________________________________________________________________________ Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made. A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.

Position Type:

Contract

Salary:

$49,240 to $89,568 Per Year Job Requirements At least 2 year(s) of relevant experience preferred. Associate degree preferred. Citizenship, residency or work visa required