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VR
Vernon Roof Experts
Office Secretary
Entry-Level JobVerifiedNo experience needed
Career Insights for Secretary
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Based on Virginia data
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$48,448 / year median in Virginia
-2% projected decline
Job Description
Job Summary We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors alike. Your energetic approach and attention to detail will help foster a professional, welcoming environment where efficiency and customer satisfaction thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and route messages accurately Maintain organized filing systems, ensuring all documents are properly stored and easily accessible Perform data entry tasks using Microsoft Office applications and QuickBooks for bookkeeping and record-keeping purposes Support office management activities, including calendar management, scheduling appointments, and coordinating meetings Handle confidential information with discretion and integrity at all times Provide excellent customer service by addressing inquiries promptly and professionally, supporting client communication efforts Experience Previous clerical or administrative experience in an office setting is preferred Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Bilingual abilities are a plus to effectively communicate with diverse clients and team members Demonstrated experience in data entry, proofreading, and maintaining accurate records Exceptional phone communication skills coupled with professional phone etiquette Personal assistant or office management experience is advantageous for handling calendar management and supporting daily operations