Sponsored Programs Administration Records & Transactions Assistant

https://jobs.odu.edu/postings/25566 Norfolk, Virginia, United States

SPONSORED PROGRAMS

Old Dominion University Title:

Sponsored Programs Administration Records & Transactions Assistant Agency:

VP FOR RESEARCH

Location:

Norfolk, VA FLSA:

Non-Exempt Hiring Range:

Full Time or Part Time:

Full Time Additional Detail Job Description:

The objective of the Records & Transactions Assistant position within Sponsored Programs Administration at the ODU Research Foundation is to ensure the efficient and accurate management of workforce data and compliance with applicable regulatory and institutional requirements in support of sponsored program project personnel. This role supports the administration of grant-funded personnel actions, including high-quality data entry, employee onboarding, and reporting, ensuring accuracy, consistency, and alignment with sponsored program requirements. The position also provides administrative support for departmental initiatives and projects, with a focus on continuous improvement, process documentation, and operational efficiencies. Through these efforts, the role contributes to the effectiveness of staffing operations and supports the continued growth and management of ODU's research enterprise.

Minimum Qualifications:

Considerable knowledge of principles and processes for providing effective customer services to diverse customers. Basic understanding of payroll/accounting concepts. Familiarity with HR principles and practices, particularly in compliance with I-9 and E-Verify regulations. Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Strong problem-solving skills in identifying errors, discrepancies, or gaps in data and taking corrective action to prevent issues down the line. Strong data entry skills with a high level of accuracy and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Confluence or similar documentation tools. Ability to handle multiple data entry tasks and deadlines without sacrificing accuracy or quality. Ability to adapt to changes in HR software, compliance regulations, or company policies and adjusting workflows as needed. Ability to manage sensitive employee data with the highest level of confidentiality and integrity. Ability to work independently while maintaining a strong team-oriented mindset.

Additional Considerations: