Part-Time Administrative Assistant / Secretary

Part-Time Administrative Assistant / Secretary Job Summary We are looking for a highly organized, proactive, and detail-oriented part-time Administrative Assistant / Secretary to support the daily operations of our design team. This person will help manage office communications, scheduling, meeting preparation, client follow-up, presentation support, inventory tracking, and other day-to-day administrative tasks. The ideal candidate is professional, resourceful, polished, and attentive to details that enhance both team efficiency and client experience. Key Responsibilities Answer phone calls and respond to general office communications in a professional manner. Assist designers with creating boards and presentations. Coordinate schedules, appointments, and meetings. Prepare meeting spaces and ensure details are ready, including water, snacks, and overall presentation. Take care of small but important client-facing details and office hospitality.

Write thank-you notes for clients and help coordinate gifts when needed. Help maintain calendars and keep track of important dates and appointments. Enter and update information in Constant Contact or similar client communication software. Support basic social media coordination and content follow-up. Track inventory and maintain accurate records using inventory software. Help keep the office organized and ensure ongoing administrative follow-through. Ideal Profile Strong organizational skills and close attention to detail. Professional communication skills, both written and verbal. Ability to multitask and keep track of many moving parts. Comfortable supporting a creative team in a fast-paced environment. Experience with Microsoft Office, Google Workspace, and similar systems. Familiarity with Constant Contact, social media platforms, or CRM (Customer Relationship Management tools) tools is a plus. Experience with inventory tracking or office operations is a plus. Polished, reliable, and service-oriented attitude. •Compensation will be discussed with selected candidates during the interview process, based on experience and overall fit for the role.

Pay:

From $1.00 per hour

Work Location:

In person