Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
SeasideServices.com Benefits 401(k) with matching upon eligibility
SS
Seaside Services
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Washington data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$48,800 / year median in Washington
-14% projected decline
Job Description
Job Title:
Office Administration Assistant Position Type:
Full-time, Permanent Industry:
Landscape Contractor Pay:
$23+ DOE Job Purpose The Office Assistant provides administrative and clerical support to the Office Manager to ensure efficient daily business operations. This role focuses on handling vendor and customer correspondence, data entry, employee support, routine scheduling, invoicing, and billing. By managing these foundation tasks, the Office Assistant helps keep our commercial landscape and grounds maintenance projects running smoothly and on time. Key Responsibilities Office Administration- Screen incoming phone inquiries, manage vendor procurement for material orders, and facilitate clear communication between clients and internal staff.
- Maintain digital and physical files for active and archived landscape projects.
- Monitor and stock inventory office supplies.
- Maintain a clean, professional, and organized office space. Project & Field Coordination Prepare and send client quotes. Coordinate appointment calendars to schedule client consultations, site assessments, and project start dates. Obtain utility location clearances (e.g., 811). Order project materials under the direction of Office Manager or Field Manager. Financial & Billing Support
- Prepare and send client invoices.
- Collect and organize timesheets from field crews each week to prepare them for the payroll review.
- Log vendor invoices and receipts into accounting software.
- Assist with accounts payables. Client & Vendor Relations
- Answer customer questions regarding scheduling, contracts, and deposits.
- Maintain current subcontractor documents and insurance.
- Coordinate material deliveries with various vendors. HR & Compliance
- Assist with onboarding new employees and required documents.
- Maintain safety & vehicle records.
Required Qualifications Experience :
preferred 1 year of office experience.Software :
MS Office, Outlook, and Accounting Software.Skills :
Highly organized. Strong multi-tasking skills with the ability to keep physical and digital documents orderly.Communication :
Friendly, professional, and clear verbal and written communication skills for interacting with clients, vendors, office manager and field crews.Reliability :
High attention to detail with consistent attendance and punctuality.Education :
High school diploma required. Work Environment & Physical Demands Sitting at a desk for up to 6 - 8 hours per day. Occasional lifting of office supply boxes up to 30 lbs. Fast-paced environment. Our web site describes in depth all of the services we provide, as well as more information regarding our company culture, employee benefits and how we give back. www.SeasideServices.com Benefits 401(k) with matching upon eligibility