Administrative Assistant (66623)

Administrative Assistant (66623) Lynnwood Neighborhood Center - Lynnwood, WA 98036 Apply Overview Salary Range $24.32 - $26.88

Hourly Position Type Full Time Job Shift Day Education Level High School Apply Description About VOAWW:

Volunteers of America Western Washington is a non-profit organization operating in Western Washington for over 125 years. Our Christian roots drive us to put our faith into action for the benefit of every member of the community. We celebrate our unique perspectives and lived experiences that allow us to better serve and uplift our community - and each other. Volunteers of America Western Washington is officially a designated CARE trauma informed organization. Benefits (Full time)

Vacation and Sick Time :

Vacation up to 200 hours, Sick time up to 108.64 hours Competitive compensation

Holidays:

8 paid per year + 2 paid floating holidays Medical, Dental, and Vision Health Savings Account (HSA) Flexible Savings Account (FSA) medical & dependent care Free Employee Assistance program 403(b) Retirement Plan matching Professional Development opportunities

General Function:

The Administrative Assistant supports daily operations while helping advance the mission of Volunteers of America Western Washington (VOAWW) and the Lynnwood Neighborhood Center by creating a welcoming and positive experience for all visitors. As a key frontline representative, this role fosters an inclusive, community-centered environment that promotes connection, dignity, and access to resources, especially for historically underserved populations in South Snohomish and North King Counties. The ideal candidate is passionate about community service, committed to equity, and dedicated to supporting an efficient, responsive, and people-focused workplace.

Principal Activities:

Greet persons entering the Center, assess immediate needs and direct to proper program for more information. Answer, screen and direct incoming phone calls, Info, emails and forward messages, and provide information to callers. Place office supplies orders for Site Director and LNC site. Provides administrative and program support on special projects for multiple programs. Monitor visitor access and maintain security awareness. Process daily incoming/outgoing mail and deliver to post office as needed. Manage and process all incoming and outgoing deliveries. Organize and track room reservations. Ship out FedEx, UPS and other packages. Provide general administrative and clerical support. Control inventory relevant to Administration. Other duties as assigned.

Physical Demands, Working Conditions & Schedule:

The physical demands here are representative of those that must be met by an employee in a business office environment to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Physical Demands:

Regularly required to sit, stand, walk, speak, hear, and use hands to operate standard office equipment including computers, phones, and printers Frequent use of a computer keyboard, monitor, and phone for extended periods Ability to communicate effectively with staff, volunteers, community members, and rental clients May occasionally be required to reach overhead, bend, or perform repetitive movements May occasionally be required to lift or move items up to 30 pounds

Working Conditions:

Work is performed in a professional office and community center environment with frequent interaction with the public Position requires the ability to manage multiple priorities and maintain professionalism in a dynamic, community-focused setting May involve supporting events in the evenings or on weekends, including room setup, coordination, and customer service support

Work Schedule:

30+ hours per week

Regular Schedule:

Monday-Friday, 12:00 PM - 6:00

PM Every Other Saturday:

10:00 AM - 4:00 PM Friday off during weeks when Saturday hours are worked Opportunity to work up to 10 additional hours per week, including evenings and weekends, based on operational needs Schedule flexibility is required. Schedule will require working evenings and weekends. #voaww1

Qualifications Qualifications:

High School diploma plus five to seven years previous office and computer experience (or related work) required, AA or BA degree preferred. Excellent customer service skills and interpersonal skills. Knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Strong verbal and written communication skills. Reliability and stress tolerance required. Ability to work in a fast paced environment Ability to exercise good judgment, be compassionate, confidential, and work with vulnerable & diverse populations. Information management and attention to details. Ability to work independently and as part of a team Competence in MS Office required, especially Word and Excel, any other software expertise is a plus. Commitment to the agency's mission and objectives.

Equal Employment Opportunity Statement:

We are an Equal Opportunity Employer and all employment-related decisions are made without consideration of individuals' race, sex, age, national origin, disability status or any other protected characteristic. Share job details to