Administrative Assistant - Telecom Projects

Waeco Construction is seeking a highly organized and detail-oriented Administrative Assistant to support our construction and telecom operations. This role focuses on job setup, project tracking, and preparing documentation for job closeout and client submission. The ideal candidate is self-motivated, efficient, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

Set up new telecom and construction jobs, including project entry and tracking in internal systems Assist with project documentation including permits, traffic control plans (TCPs), as-builts, and closeout packages Track and organize project files such as prints, bore logs, daily reports, and photos Support preparation of client submittals, including documentation required for invoicing and project closeout Work closely with project managers, accounting, and field crews to gather and verify job information Help track project progress, ensuring required documentation is completed in a timely manner Maintain accurate and organized digital filing systems

Qualifications:

Strong organizational skills and attention to detail Ability to prioritize tasks and meet deadlines in a fast-paced environment Self-motivated with the ability to work independently Fast learner with a proactive mindset Strong communication skills

Required Skills:

Proficiency in Microsoft 365 (Excel, Outlook, Word) Preferred (Not Required): Experience with Google Docs / Google Workspace Telecom or utility construction experience Familiarity with construction blueprints, fiber layouts, or utility prints Experience with project tracking, invoicing support, or job cost documentation

Benefits:

Waeco covers 100% of employee-only medical, dental, and vision insurance after 60 days (family coverage is employee-paid) Accident and hospital insurance options Group term life insurance ($20,000)

Retirement:

401(k) after 6 months of full-time employment 4% employer match Additional 2.5% incentive match after 5 years Paid Time Off (PTO): Eligible after 90 days of employment 1 year: 2 weeks 3 years: 3 weeks 10 years: 4 weeks

Why Join Us:

Supportive and team-oriented work environment Opportunity for growth into project coordination and billing support roles Hands-on involvement in telecom and construction projects from start to finish

Job Type:

Full-time Pay:

$20.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Experience:

related: 1 year (Required)

Work Location:

In person