Office Support

• Bilingual Spanish Speaking Preferred @ MHS #1776
  Monroe School District
  Monroe High School
• Monroe, Washington This job is also posted in Monroe School District 103
  Job Details
  

Job ID:

5939634

Application Deadline:

Oct 01, 2026 11:59 PM (Pacific Standard Time)

Posted:

Yesterday

Starting Date:

Oct 12, 2026

Job Description

Location:

Monroe High School

Anticipated start date:

10/12/26

Days per year:

182

Hours per day:

6.25

Shift time:

7:45-2:30

Position Info:

Position will remain open for a minimum of 5 days, current PSE-OP members must apply within 5 days of posting date to be guaranteed consideration for position.

Benefit Info:

• Benefits offered:
• Medical, Dental, Vision, Prescription (SEBB)
• Long-Term Disability Insurance
• Accidental Death and Dismemberment Insurance and Life Insurance
• Retirement
• Sick, personal, and bereavement leave
• Health Reimbursement Arrangement (VEBA)
• Employee Assistance Program.
• Optional Benefits:
• Additional life and accidental death and dismemberment insurance
• Deferred compensation
• Annuities (403(b), Roth)
• Medical flexible spending arrangement
• Limited purpose flexible spending arrangement
• Dependent care assistance program
  

CLASSIFICATION

PSE-OP Office Personnel

TITLE:

Office Support

• Building
  

REPORTS TO

Building or Department Administrator

POSITION SUMMARY

This position provides general support to school or department administration. Duties may vary by specific needs of individual buildings or departments.

PREFERRED QUALIFICATIONS

Education and/or Experience

Required:

Minimum requirement is High School Diploma or equivalent

Desired:

Office experience, preferably in an educational setting

AA degree or higher

Knowledge, Skills and Abilities

Knowledge of secretarial procedures including general bookkeeping

Knowledge of correct grammar, spelling and English usage

Excellent written and oral communication skills

Proficiency with general office machines and computer software programs including Microsoft Office and Adobe

Ability to work independently with minimal supervision

Ability to multi-task, attend to detail and follow tasks through to completion

Ability to make accurate arithmetic calculations

Ability to set up and maintain accurate records and databases

Ability to establish and maintain effective working relationships with staff, parents and the general public

Ability to work effectively under pressure and with constant disruptions

Ability to interact with students in a warm, confident manner

Ability to exercise good judgment

Ability to organize tasks and set priorities in order to meet deadlines

Ability to anticipate work and initiate appropriate responses

Observe strict confidentiality regarding student and staff information

Other duties as assigned within the PSE Monroe OP bargaining unit.

Availability to work extra hours to meet deadlines and complete assignments if required

POSITION RESPONSIBILITIES

All Positions/General Duties

May include one or more of the following duties:

ASB

• ASB Responsibilities
  Receives daily deposits, enters al deposit transactions into the Point of Sale receipting program.

Receives, counts and verifies monies for various student activities, and issues ASB cards. Prepares bank deposits. Prepares change boxes for dances or sporting events and records ticket sales. Prepares change boxes for fundraisers

Maintains checking accounts for ASB funds, reconciles account with bank statement and submits documentation for reimbursement; reconciles budget printouts received from district's central accounting office

Maintains ASB accounting ledgers, posts receipts and expenditures to proper accounts; prepares a variety of reports as needed; maintains records on computer

Ensures that accounting procedures as established by district are followed

Maintains financial records according to required retention schedules; assists in preparing ASB fund annual budget

Attendance

• Attendance Responsibilities
  Admit students who have been absent, arrive late or leave early from school
  Receive attendance information from teachers, enter absence information on computer and print attendance listings
  Prepare required attendance reports and monitor absences
  Adjust computerized attendance records as needed for accuracy or updates
  Maintain attendance files including written excuses from parents, doctors or other sources
  Keep Administration informed of attendance problems
  Counseling•Counseling Responsibilities
  Maintain confidential student files and records, retrieve files for counselors
  Organize materials in counseling office; provide information to students as requested
  Assist counselors and registrar in resolving registration and scheduling problems
  Enter student data into computer for schedule changes, student testing, and a variety of records and reports; generate reports and student lists
  Schedule appointments for counselors; arrange appointments for drop-in students.

Athletics

• Athletic Responsibilities
  Serve as confidential liaison to the Athletic Director
  Maintain student records documenting student eligibility
  Maintain sports schedules (including changes or cancellations) and team rosters and all scheduling aspects
  Maintain athletic paperwork packets
  Schedule facilities and/or transportation for athletic events
  Communicate with and schedule game officials for home athletic events
  Testing/Scheduling•Scheduling•Testing
  Coordinate with designated staff and students to implement and track High School and Beyond plans
  Work in conjunction with the counseling team to process approved student schedule changes in the Skyward system
  Coordinate with designated staff to plan and organize all standardized testing environments (i.

e. PSAT, SAT, ACT, HSPE, EOC, AP and Smarter Balanced)

Registrar/Student Registration/Exit/Grading/Transcripts

Substitute Management

• Substitute Responsibilities
  Assigns certificated and classified substitutes to cover employee absences
  Prepare and audit monthly certificated payroll upload and coordinate with building secretaries to meet upload deadlines
  Track substitute assignments associated with open postings and temporary support for both certificated and classified employees
  Audit and data enter certificated absences from in-house exception logs
  Communications Support•Communications Support Responsibilities
  Provides administrative support to the communications department: receives, sorts and distributes mail; prepares outgoing items for mail; maintains office files; researches files to provide information
  Manages communications department appointments and maintains calendars
  Manages district-wide calendar on website maintaining accuracy and correcting any double bookings
  Coordinates summer lunch program and updates calendar
  Proofreads all district print and digital publications
  Provides support in the processing of public records by assisting with required redactions
  Coalition Support
  Engage in regular data collection, entry and support for behavioral health programs implemented at multiple school sites
  Support evening and weekend Coalition events as necessary
  Record minutes at monthly Coalition meetings and subcommittee meetings
  Plan and schedule trainings for community, staff and school sites
  Communicate information to and receive information from Coalition members, subcontractors and funders
  Assist the Coalition coordinator with other duties as assigned
  Bulletins/Publications/Communications
  Timesheet Management
  Money Handling/Receipts/Deposits
  Account Management, Budgeting, Purchase Orders
  Bookroom/Inventory of equipment/Office Supply Management
  Public Relations•Students, Staff, Parents, Public
  Health Room Support
  Administrative, Staff and Student Support
  Staff Coordination
  Volunteer Processing/Coordination/Field Trips
  Mail, Phones, Reception
  Records Management•Filing, Database, Reports
  Discipline Support
  Event Organization
  Facility Use Scheduling
  Other Duties as assigned with the PSE Monroe OP Bargaining Unit
  

PHYSICAL/MENTAL REQUIREMENTS

The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary.

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions:

Use of a personal computer for extended periods of time

Use of a telephone and other office equipment

Ability to perceive the nature of sound; near/far visual acuity, depth perception

Ability to communicate orally; manual dexterity to operate office machines, gross and fine motor skills

Exert 10 to 20 pounds of force on a frequent basis

Ability to lift, carry, push, pull or otherwise move objects

Sit for extended periods of time, walk, stand

Attend off-site trainings and workshops as deemed necessary

Work is conducted in a shared, open, office environment with consideration toward equipment noise, confidentiality, voice volume

The job is performed with the majority of time spent indoors and under minimal temperature variations; a portion of the day may be time spent outdoors and is subject to a variety of changing weather conditions and potentially uneven/slippery surfaces.

Reasonable accommodation may be made to employ a person with a disability to perform the essential functions of the job.

Office environment. Employees may experience constant interruptions; required to deal with distraught or angry parents, staff, or students in a calm supportive manner. Frequently required to meet inflexible deadlines.

EMPLOYMENT CONDITIONS

I-9 employment eligibility in compliance with the Immigrations Reform and Control Act

HIV/HBV training (obtain within 60 days of hire date

• District provided)
  Human Resources new hire training (obtain within 60 days of hire date
• District provided)
  First Aid/CPR/AED Training (obtain within 60 days of hire date
• District provided)
  Fingerprint Background Check Verification
  Mandatory reporter for incidents of child abuse, harassment, intimidation, bullying, fights, substance abuse, etc.

Adherence to federal, state and district regulations, policies and practices

Abides by employment provisions provided for in the collective bargaining agreement

This position is that of an Office Support to the department administration and is represented by the PSE of Monroe, Office Personnel Association. Vacations, holidays and other conditions of employment are covered under the PSE of Monroe, Office Personnel collective bargaining agreement. Hours and days to be determined by the district.

EVALUATION PROCEDURES

An annual evaluation of performance shall be completed by the building administration in accordance with District evaluation procedures.

AFFILIATION

PSE of Monroe Office Personnel FLSA Covered

Updated 3-23-23

Position Type:

Part-Time

Salary:

$32.18 to $39.23 Per Hour