Administrative Specialist I - WSU Extension Clallam County, WA Port Angeles, WA Job Details Part-time $23.89 - $29.11 an hour 2 days ago Benefits 401(a) Wellness program 457(b) Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Pension plan Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Customer communication Computer literacy Full Job Description Summary Under the general supervision of the Director of Washington State University (WSU) Clallam County Extension, performs a broad range of general clerical and administrative support functions to ensure efficient day-to-day office operations. Provides reception and customer service; maintains records, files, databases, and numeric information; processes mail and documents; enters and retrieves data; schedules meetings and appointments; maintains calendars; and orders and distributes supplies and equipment. Provides administrative support to Program Coordinators, including volunteer data tracking, event planning and logistics, and communications and outreach assistance. Exercises judgment in identifying priorities and time-sensitive materials while maintaining confidentiality, accuracy, and effective communication with internal and external customers. This position is part-time at 20 hours a week. Typical Duties Perform reception work and provide information derived from established policies, procedures and other relevant sources to internal and/or external customers; maintain security and confidentiality Answer telephones; screen calls, respond to inquiries and/or refer callers to appropriate agencies or departments/divisions. Some employees may have to deal with sensitive and/or potentially volatile situations Open, date stamp, sort and distribute incoming mail and process outgoing mail Checks, organizes, copies, binds, and prepares documents, files and informational packets Receive, label, log, file and retrieve data. Ensures files remain in proper order; routes files or documents to requesting parties Maintain numeric records such as inventory, head count and information Inventory, order, collect and distribute supplies and/or equipment Type and/or enters data into a computer for a variety of documents such as correspondence, agendas, schedules and forms. Maintains data bases such as address lists, inventory check-out records and/or visitor records Schedule meetings and reserve conference rooms, schedule appointments and maintain calendars for supervisor and/or clients Receives and reviews for completion a variety of documents and applications; receives money for items, fees, or services Assist program coordinators with volunteer management data, including tracking of hours in volunteer management software, assisting volunteers with office needs. Assist in program event planning including ordering and compiling needed supplies, scheduling, including timelines, locations, and logistics. Communications assistance including program and event advertisement, editing outreach content, coordinating with various programs within the Department. Proofread and verify own work Assist or orient co-workers, as assigned Identify priority and time-sensitive materials Performs other duties as required Education, Training, & Experience Requires knowledge of the field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by examples in the above job description. Education/Training High school diploma or general education degree (GED) Experience Prior experience and/or training preferred; to perform this job successfully, an individual should have a great deal of computer knowledge and ability.

Note:

Any first aid rendered by such persons is rendered only as a collateral duty responding solely to injuries resulting from workplace incidents, generally at the location where the incident occurred. Medical, dental, and vision coverage (composite plan) HRA Veba (select positions) Life and disability insurance (select positions) Infant at work program

Retirement:

Clallam County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems Deferred-compensation match programs 457(b) and 401(a) Transportation program/Transit pass 10 paid holidays annually (plus 4 personal holidays) Generous vacation and paid sick leave Flexible Spending Account Wellness program Employment vacation donation program Training and career development programs