Aquent Talent is seeking an Administrative Assistant to support our professional, scientific, and technical services teams. In this people-first, growth-minded environment, you'll manage calendars, meetings, and travel; prepare reports and presentations; and maintain organized records and systems. You'll coordinate with internal teams and external creative and digital talent, track project timelines, and streamline processes. This role offers exposure to top brands, flexible work options, and opportunities to develop expertise in talent and workforce solutions. Responsibilities Provide high-level administrative support to executives and team members, including calendar management and meeting coordination Prepare, edit, and format documents, reports, and presentations for client and internal stakeholders Coordinate travel, expense reports, and logistical arrangements for team events and client meetings Maintain organized digital and physical filing systems, databases, and records to ensure data accuracy and accessibility Assist with onboarding, scheduling, and communication for creative, marketing, and digital talent placements Track project timelines, deliverables, and status updates, ensuring stakeholders are informed and deadlines are met Serve as a key point of contact for internal teams and external partners, routing inquiries and information efficiently Support continuous improvement by identifying process gaps and suggesting streamlined administrative workflows Required Skills Calendar and inbox management Document and presentation preparation (Word, PowerPoint, Google Workspace) Data entry and records management Travel and expense coordination Project coordination and tracking tools Applicant tracking or CRM systems (e.g., Bullhorn, Salesforce) Professional written and verbal communication MS Office Suite and Google Workspace proficiency Meeting and event logistics Time management and prioritization