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EE
Express Employment Professionals
Front Office Coordinator
Career Insights for Administrative Clerk / Coordinator
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Scorecard
Based on Washington data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$49,647 / year median in Washington
-6% projected decline
Job Description
JOB SUMMARY
We are seeking a dependable, detail-oriented Front Desk & Administrative Coordinator to support daily office operations and assist with accounting and project administration functions. This role serves as the first point of contact for the office while also playing a key role in accounts payable, billing support, and general administrative processes. The ideal candidate is organized, proactive, and comfortable balancing customer-facing duties with financial and clerical responsibilities.DUTIES AND RESPONSIBILITIES
Front Desk & Office Administration- Answer incoming calls and route them appropriately
- Greet customers, vendors, and team members in a professional manner
- Manage incoming and outgoing mail
- Maintain and order office supplies
- Perform electronic filing and document organization
- Complete general clerical and administrative tasks
- Assist with light data entry as needed Project & Administrative Support
- Book projects and enter job change orders into our accounting system
- submit required compliance documentation through online portals
- Assist with bi-weekly review of employee timesheets for accuracy Banking & Cash Handling
- Deposit checks using a remote scanner
- Monitor bank accounts daily and approve flagged/exception items
- Upload Positive Pay files to our bank Accounts Payable & Financial Processing
- Monitor AP email inbox and route or respond to inquiries
- Enter and process vendor invoices
- Process weekly check runs
- Print one-off/manual checks as needed
- Review vendor statements and resolve discrepancies
- Complete credit applications and new vendor setup forms Accounts Receivable & Collections Support
- Inquire about outstanding invoices and assist with collections efforts
SKILLS AND ABILITIES
- Proficiency in Excel and working with PDFs
- Strong organizational skills and attention to detail
- Clear and professional written and verbal communication
- Team-oriented with a willingness to assist others
- Positive, "can-do" attitude
- Ability to work independently and manage multiple priorities
- Self-motivated with strong follow-through
WORK ENVIRONMENT AND PHYSICAL DEMANDS
- This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time sitting at a desk or computer. Small repetitive motion with mouse and keyboard are required. Work Environment
- Fast-paced office environment with a mix of customer interaction and detail-oriented tasks
- Requires ability to shift between front desk responsibilities and accounting support throughout the day
COMPENSATION AND BENEFITS
- Annual base salary ranges from $45,000
- 55,000 depending on experience
- Additional information about our benefits
POSITION TYPE AND HOURS
- Full-time
- Monday
- Friday 8am
- 5pm
CREDENTIALS AND EXPERIENCE
- High School Diploma
- Computer experience
- 1-year clerical experience
- Ability to type, use a 10 key and a mouse
- Prior experience in administrative, front desk, or accounting support roles preferred
Pay:
$45,000.00- $55,000.
Work Location:
In personBenefits
- Dental Insurance