JOB SUMMARY

We are seeking a dependable, detail-oriented Front Desk & Administrative Coordinator to support daily office operations and assist with accounting and project administration functions. This role serves as the first point of contact for the office while also playing a key role in accounts payable, billing support, and general administrative processes. The ideal candidate is organized, proactive, and comfortable balancing customer-facing duties with financial and clerical responsibilities.

DUTIES AND RESPONSIBILITIES

Front Desk & Office Administration

• Answer incoming calls and route them appropriately
• Greet customers, vendors, and team members in a professional manner
• Manage incoming and outgoing mail
• Maintain and order office supplies
• Perform electronic filing and document organization
• Complete general clerical and administrative tasks
• Assist with light data entry as needed Project & Administrative Support
• Book projects and enter job change orders into our accounting system
• submit required compliance documentation through online portals
• Assist with bi-weekly review of employee timesheets for accuracy Banking & Cash Handling
• Deposit checks using a remote scanner
• Monitor bank accounts daily and approve flagged/exception items
• Upload Positive Pay files to our bank Accounts Payable & Financial Processing
• Monitor AP email inbox and route or respond to inquiries
• Enter and process vendor invoices
• Process weekly check runs
• Print one-off/manual checks as needed
• Review vendor statements and resolve discrepancies
• Complete credit applications and new vendor setup forms Accounts Receivable & Collections Support
• Inquire about outstanding invoices and assist with collections efforts

SKILLS AND ABILITIES

• Proficiency in Excel and working with PDFs
• Strong organizational skills and attention to detail
• Clear and professional written and verbal communication
• Team-oriented with a willingness to assist others
• Positive, "can-do" attitude
• Ability to work independently and manage multiple priorities
• Self-motivated with strong follow-through

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time sitting at a desk or computer. Small repetitive motion with mouse and keyboard are required. Work Environment
• Fast-paced office environment with a mix of customer interaction and detail-oriented tasks
• Requires ability to shift between front desk responsibilities and accounting support throughout the day

COMPENSATION AND BENEFITS

• Annual base salary ranges from $45,000
• 55,000 depending on experience
• Additional information about our benefits

POSITION TYPE AND HOURS

• Full-time
• Monday
• Friday 8am
• 5pm

CREDENTIALS AND EXPERIENCE

• High School Diploma
• Computer experience
• 1-year clerical experience
• Ability to type, use a 10 key and a mouse
• Prior experience in administrative, front desk, or accounting support roles preferred

Pay:

$45,000.00

• $55,000.

00 per year

Work Location:

In person