An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Job Brief At DHL, our people are our greatest asset! Everyone's contribution drives us to be the world's #1 logistics company. Certified as a Great Place to Work and as a Top Employer, we're dedicated to fostering a positive and supportive environment for all!
SUMMARY:
The Administrative Assistant, Operations, will perform various administrative duties including report preparation, supply inventory and maintenance of office machines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Create spreadsheets, prepare expense and other reports, enter data and create reports. Order and maintain inventory of various office and warehouse supplies Manage all vendors including, but not limited to, the cleaning service, vending machines, repair services; monitor invoices and submit for payment; maintain consistent effective communication with corporate Procurement department Support the SAP process Sort and distribute incoming mail to office personnel and prepare outgoing mail with appropriate postage Maintain working status of office equipment Answer, screen and route telephone calls appropriately Duties may include reassignment to alternate operational areas as business needs require Essential duties are not necessarily exhaustive and may be supplemented or otherwise revised by DHL at its sole discretion
EDUCATION AND/OR EXPERIENCE
High School or equivalent training and/or least 6 months related experience preferred
REQUIREMENTS/SKILLS
Ability to read, write and speak English Understand and perform report preparation; simple posting and recording, typing Understand standardized math processes utilizing addition and subtraction Work as a team member with a minimum amount of supervision and the ability to multi-task Contact other departments, terminals or customers on matters involving correction or adjustment where cooperation is essential
PHYSICAL DEMANDS
Walk throughout the office and warehouse to access file cabinets, office machinery and products Unload supplies and other materials weighing up to 20 pounds to organize or deliver to end user Operate a computer by entering data and preparing reports Communicate with other departments, other terminals and vendors in order to exchange information and prevent delays This is a warehouse environment where frequently this position will be exposed to cold, hot and changing temperatures; will constantly experience noise at medium level not damaging or loud enough to require protective equipment; will frequently be exposed to dust, dirt and changes in lighting As a leading logistics company in one of the fastest growing industries, at DHL eCommerce, we offer our employees, and their dependents benefits and incentives to make them successful at work and home. Competitive Pay Retirement Savings - 401k with company match Medical, Dental, Vision, Well-being programs FSA/HSA availability Tuition Reimbursement Paid Time Off including vacation and sick time
Company Paid Holidays and Floating Holidays Employee Discount Program Employee Assistance & Work Life Program Short Term and Long-Term Disability Life Insurance Pay Rate:
$23.50/hourly We are committed to equal opportunity and reject any forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills and experience.
