Part Time Office Assistant Alternative Behavioral Therapy Vancouver, WA Job Details Part-time From $18.50 an hour 18 hours ago Qualifications Administrative experience Medical records Attention to detail Organizational skills Clerical experience Full Job Description Part-Time Office Assistant About the Role We are looking for a warm, organized, dependable, and detail-oriented Office Assistant to join our team on a part-time basis. It will be in-person on Thursday and Friday and then as needed. There is the opportunity for growth, additional tasks and as many additional roles as you would like to take on. Our practice provides alternative and supportive therapies and neurofeedback to people who are often going through challenging periods in their lives, including mental and emotional difficulties. Because of this, we believe the way we interact with clients matters just as much as the work we do behind the scenes. The ideal person for this position is professional and organized, but also genuinely caring, patient, and comfortable working with people who may be experiencing a difficult time . You'll play an important role in creating a welcoming, respectful, and supportive environment for our clients. This is a hands-on role in a busy office where no two days may look exactly the same. You'll help keep daily operations running smoothly while providing a positive experience for everyone who walks through our doors. Responsibilities Manage front-desk responsibilities and help maintain a welcoming office environment. Answer phones and respond to client inquiries by phone, email, and in person. Schedule and coordinate appointments and help maintain team calendars. Assist with day-to-day administrative and clerical tasks. Maintain accurate records and assist with data entry and office paperwork. Manage office supplies, monitor inventory, and coordinate ordering when needed. Assist with various hands-on office tasks to keep the workplace organized and running efficiently. Handle sensitive and confidential information with discretion and professionalism. Protect client privacy and follow applicable HIPAA requirements and office privacy procedures . Assist with electronic health record (EHR) systems and other office software. Support the team with other administrative tasks as needed. Running/ monitoring mHBOT, which you will receive training for. Assisting with neurofeedback related tasks, which you would also be trained for. What We're Looking For Previous office, administrative, customer service, or personal assistant experience is preferred. Strong computer skills and comfort learning new software. Familiarity with Microsoft Office or similar productivity software. Excellent organizational skills and the ability to manage multiple tasks in a busy environment. Strong written and verbal communication skills. Professional and friendly phone etiquette. Excellent attention to detail. Ability to maintain confidentiality and handle sensitive information appropriately. Dependable, punctual, and able to work independently while also being a team player. A calm, patient, and compassionate approach when interacting with clients. Comfortable working with people from a variety of backgrounds and life circumstances. Previous experience with EHR systems is a plus. Personal assistant or calendar-management experience is a plus. Our Team & Work Culture We are a very open, communicative, and supportive team . We believe good communication means being able to speak honestly about what you need, what you're struggling with, and where you may need support. The person who thrives on our team will: Communicate openly and honestly, even when a conversation is difficult. Ask for help when they need it rather than struggling silently. Take initiative to research and problem-solve when they don't know the answer. Communicate early when something isn't working rather than allowing a problem to build. Be receptive to feedback and comfortable giving respectful feedback when appropriate. Work independently while knowing when to involve the rest of the team. Understand that mistakes happen and value honesty and communication when they do. Be curious, resourceful, and willing to learn. Treat coworkers and clients with kindness, patience, and respect. This may not be the right environment for someone who prefers to work completely independently without much communication, is uncomfortable asking questions, or tends to avoid difficult conversations. Why Join Us? You'll be joining a team that genuinely cares about the people we serve and about one another. The work we do can make a meaningful difference in people's lives, and the Office Assistant plays an important role in creating a safe, welcoming, and supportive experience for our clients. If you're looking for a part-time position where your organizational skills, people skills, curiosity, and compassion can all make a difference, we'd love to hear from you.

Pay:

From $18.50 per hour Expected hours: 17.0 - 30.0 per week

Work Location:

In person