Personal Assistant Bookkeeping Biz Vancouver, WA Job Details Full-time $18 - $20 an hour 14 hours ago Qualifications Adhering to traffic regulations Driver's License Full Job Description Personal Assistant Position Overview We are seeking a reliable, highly organized, personable, and discreet Personal Assistant to provide day-to-day support to the owner of a busy company. This role requires someone who can move comfortably between business, personal, household, scheduling, communication, errands, and administrative responsibilities. The ideal candidate is proactive, trustworthy, and able to manage details independently while remaining available without being intrusive. Primary Responsibilities Executive, Business, and Administrative Support

• Manage and organize a high volume of daily work emails, identify priorities, and draft or respond to messages when appropriate.
• Return phone calls and voicemails and communicate professionally with clients, vendors, employees, and other business contacts.
• Coordinate appointments, meetings, schedules, follow-ups, deadlines, paperwork, and commitments.
• Handle delegated administrative tasks and help the owner remain organized and focused.
• Assist with special projects and other business responsibilities as needed. Personal and Household Support
• Manage household paperwork, important documents, and administrative responsibilities.
• Assist with family insurance and life insurance updates, renewals, documentation, and related communications.
• Communicate with insurance companies, financial institutions, service providers, and other organizations on the owner's behalf.
• Schedule appointments and household services; coordinate errands, dry cleaning, and other household needs.
• Assist with paperwork, calls, scheduling, and coordination for major household, family, property, or other personal projects. Transportation
• Drive the owner to and from the office when needed so they can maximize productive work time while traveling.
• Provide transportation to occasional meetings, appointments, and other business-related destinations.
• Maintain an impeccable driving record, valid driver's license, and consistently safe, punctual, and professional driving practices. The Ideal Candidate The successful candidate will be:
• Extremely trustworthy, discreet, and comfortable handling confidential personal, family, and business information
• Highly organized, detail-oriented, responsible, and dependable
• Proactive, self-motivated, and able to recognize what needs to be done without constant direction
• Professional, personable, approachable, and customer-service oriented
• An excellent verbal and written communicator
• Comfortable interacting with clients, employees, vendors, family-related service providers, and other professionals
• Calm and capable under pressure
• Flexible and able to adapt as priorities change
• Comfortable working independently while also being a strong team player
• Able to prioritize multiple responsibilities and follow tasks through to completion
• Professional in appearance and demeanor A key part of this role is understanding how to be available without being intrusive. The right person will pay attention, anticipate needs, read the room, respect the owner's need for focused work, and know when to step in or give space. Qualifications
• Previous experience as a personal assistant, executive assistant, administrative professional, office manager, or in a similar role preferred
• Excellent interpersonal, customer-facing, organizational, and time-management skills
• Strong computer and technology skills
• Ability to maintain strict confidentiality and exercise sound judgment
• Valid driver's license and impeccable driving record required
• Comfortable driving the owner when necessary
• Previous accounting or bookkeeping experience preferred
• QuickBooks experience is a plus Work Environment This position involves working closely with the owner and occasionally interacting with clients, employees, vendors, family-related service providers, and other professionals.

Every day may be different, and priorities may change quickly. The ideal candidate will be comfortable in a role requiring flexibility, discretion, initiative, sound judgment, and follow-through.

Pay:

$18.00 - $20.00 per hour

Work Location:

In person