Green Bay, WI Pay:

$18.00 - $22.00 per hour (based on experience) We are seeking a reliable and detail-oriented Administrative Assistant to support the daily operations of our busy auto service shop. The ideal candidate will be organized, proactive, and capable of managing a variety of administrative tasks to assist the Shop Manager and service team. This role is vital to ensuring smooth scheduling, customer satisfaction, and overall shop efficiency. This position offers some schedule flexibility and is a great fit for someone looking for consistent work without weekends—potentially perfect for a parent of school-age children or someone seeking work-life balance.

What You'll Do:

Greet customers and respond to inquiries via phone, email, and in person Answer incoming phone calls and assist customers professionally Schedule and confirm service appointments Write and process sales orders and service paperwork Process invoices, estimates, payments, and warranty documentation Assist with parts ordering and tracking inventory as directed by the manager Update weekly tracking sheets and internal reports File, organize, and maintain accurate records Provide administrative and clerical support to the Location Manager Assist with general office tasks and special projects as needed Maintain a clean and organized front office and waiting area Follow up with customers post-service to ensure satisfaction Possibly some light bookkeeping

What We're Looking For:

Prior automotive experience preferred Prior office or administrative experience preferred Strong organizational skills and attention to detail Comfortable with phones, computers, and data entry Ability to manage multiple tasks and priorities Dependable, professional, and customer-focused

Schedule & Pay:

Monday - Friday (no weekends) Flexible scheduling available (hours to be discussed) $18.00 - $22.00 per hour , depending on experience

Why Join Us:

Supportive, team-oriented environment Stable, long-term opportunity Meaningful role supporting location leadership and operations Flexibility to balance work with personal or family commitments Apply today and become a valued part of a team where your organization and support truly make a difference. A&J Mobility is an Equal Opportunity Employer.

Company Background:

A&J is Wisconsin's Leading Mobility Dealership and Service Center. We offer a wide array of products, including wheelchair accessible vehicles, automotive wheelchair lifts, turning automotive seating, hand controls, and more. We are a family-owned and operated company started in 1975 with a very positive work environment.

Keywords:

Office Assistant, Support Staff, Service Writer, Office Administrator, Administrative Assistant, Automotive, No Weekends, No Nights, Flexible Schedule, Green Bay, Appleton, Oshkosh, Kaukauna, Kewaunee, De Pere, Little Chute, Wrightstown, Menasha, Neenah Work Location:

In person

Pay:

$18.00 – $22.00 per hour

Benefits:

401(k) matching Employee discount Flexible schedule Health insurance Health savings account Life insurance Paid time off

Work Location:

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