Administrative Specialist Position:

Full-Time, 40 hours per week,

Non-Exempt Regular Schedule:

Monday-Friday, 7:30 a.m.-4:00 p.m.

On-Call:

One weekend per month

Reports To:

Manager of Shelter Operations and Executive Director Starting Wage:

$16.75-$18.00 per hour, based on education and experience

Position Summary:

The Administrative Specialist (AS) must be an organized individual who demonstrates friendly attitude and behavior. Communication skills, honesty, integrity, loyalty, friendly demeanor, and respect are required qualifications. The A.S. works closely with the Manager of Shelter Operations (MSO) providing general administrative and clerical support to ensure efficient operation of the office. Supporting MSO through a variety of tasks related to organization and communication.

Benefits:

FPCV provides some flexibility in work hours depending on agency needs. Simple IRA, PTO, and paid holidays.

Job Description/Responsibilities:

The Administrative Specialist will be responsible for confidential and time sensitive material. Specific duties will be varied and will include, but not be limited to the following: Maintaining professional and polite communication through email, phone, in person, social media, postal mail Answering incoming phone calls, handling general inquiries, and directing callers to appropriate party, in a friendly manner Greeting and assisting all visitors in a welcoming manner Receiving, sorting, and forwarding all incoming mail, faxes, and packages Ordering and maintaining office supplies as needed Coordinating needed repairs and maintenance of office equipment Generating reports and presentations as directed by MSO Updating website content as needed or directed by MSO Maintaining and updating social media content Creating, maintaining, and entering information into databases Receiving, documenting, and providing receipts for all donations Tracking inventory Working with FPCV's congregation volunteer coordinators Tracking volunteer hours and maintaining database per state requirements Helping organize and maintain clean conference room and office common areas Scheduling meetings, events, and reservations as needed Organizing and maintaining electronic and hard copy file systems Creating e-newsletters, event materials, or other information as directed by MSO Updating paperwork, maintaining documents, and drafting correspondence Performing other tasks as assigned by the

Manager of Shelter Operations Education and Skills:

Previous office administrative experience required Experience with FPForce and Give Gab software preferred, not required Excellent time management skills and ability to prioritize work Attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task Desire to be proactive and create a positive environment Willingness to work independently and on a team Ability to work effectively with a wide range of people from different cultures and faiths Proficiency in effective oral and written communication Microsoft Office, database, and computer skills required

Physical and Emotional Demands:

This position may require lifting/carrying (30-50 lbs.), walking, stair climbing, sitting, standing, driving, and prolonged visual concentration. Working in an environment with families in a situation of homelessness requires mental and emotional fortitude, empathy, adequate self-care, and awareness of surroundings.

Job Type:

Full-time Pay:

$16.75 - $18.00 per hour

Benefits:

Dental insurance Flexible schedule Life insurance Paid time off Retirement plan

Work Location:

In person