Office Administrative Assistant T.C. Carpet Care Madison, WI Job Details Full-time $15 - $20 an hour 22 hours ago Benefits Paid time off Professional development assistance Qualifications Bilingual Vendor relationship building Foreign language proficiency Spanish Written communication Staff supervision Office activity coordination English High school diploma or GED Clear language communication Attention to detail Phone call management Business operations Office experience Interpersonal communication Full Job Description

WHAT WE ARE LOOKING FOR

We are seeking a reliable and detail-oriented Office Administrator to join our team. This role is ideal for someone who enjoys teamwork, organization, has excellent communication skills, and thrives in a fast-paced environment. The best suited candidate will ensure smooth day-to-day operations and provide support to management and staff.

JOB DETAILS

Full-time | Monday - Friday | 8 am - 4 pm

General Qualifications:

Must be Bilingual in

English and Spanish :

Must have Expert or Intermediate level of spoken and written Spanish. High school Diploma or equivalent (GED) Strong organization and multitasking skills Excellent written and verbal communication skills Previous Office experience is an advantage

Responsibilities:

Answer and direct phone calls and emails Organize and schedule appointments Support management and staff with administrative tasks Handling vendor and customer relationships

Benefits:

We offer a competitive salary There are opportunities for growth and career development

FULL JOB RESPONSIBILITIES

Administrative Duties Answering and directing phone calls and emails Greeting clients, vendors, and visitors Managing incoming/outgoing mail and packages Organizing and maintaining physical and digital filing systems Scheduling & Coordination Managing calendars and scheduling meetings Coordinating team meetings and internal communications Booking travel, accommodations, and appointments if needed Communication Hub Acting as the liaison between departments, staff, and leadership Drafting and distributing internal communications, memos, and reports Relaying important messages promptly and accurately Office Operations & Supplies Monitoring office supplies and placing orders Coordinating repairs and maintenance for office equipment Ensuring the workspace stays organized and functional Data & Record Management Updating staff records and time-off requests Assisting with payroll data or submitting timesheets Handling basic data entry or updating spreadsheets Financial/Clerical Support Assisting with invoicing, receipts, and petty cash logs Processing simple bookkeeping or expense tracking Problem-Solving & Prioritizing Responding quickly to urgent office needs or disruptions Prioritizing tasks in a busy, multitasking environment Using judgment to troubleshoot small issues before they escalate

Job Type:

Full-time Pay:

$15.00 - $20.00 per hour

Benefits:

Paid time off Professional development assistance

Work Location:

In person