The City of Marshfield is seeking an enthusiastic, organized, and customer-focused professional to join our team as a full-time Administrative Associate with the Clerk's and Finance Department! As a forward-facing role, you will serve as a welcoming first point of contact for residents, visitors, and staff while providing essential administrative support and helping keep City operations running smoothly. If you take pride in delivering exceptional customer service and want to make a meaningful impact in your community, we encourage you to apply. This is a Monday

• Friday position and is open until filled. Apply through our employment portal at https://selfservice.ci.marshfield.wi.us/ess/employmentopportunities/default.aspx The City of Marshfield offers an exceptional benefits package that truly takes care of you
• everything you need to support your health, happiness, and long-term financial security.

It's just one of the many ways we invest in your well-being! Robust Retirement Program with Wisconsin Retirement Systems (WRS) Paid Time Off and paid Personal Holidays Paid Sick Leave HSA Employer Contributions Health, Dental, Vision, Life, and Disability Insurance and more!!

ESSENTIAL JOB FUNCTIONS

Customer Service

• Provides information and assistance to visitors and others having business with the City; assists customers with applications, government forms and other documents; answers phones; responds to requests for information within the span of authority Performs clerical and administrative duties, including data entry, record keeping, preparing and processing various documents and maintaining files; agendas and packets Prepares documents, collects data, and enters information into computer tracking systems; scans, prepares and proofreads documents for distribution Election Administration•Maintains voter/election records, processes voter and absentee applications, cancels voters, prepares the election boxes/paperwork, updates street addresses in WisVote.

Property Information Requests

• Processes requests and payments, records any outstanding special assessments, routes form to other appropriate departments and sends completed forms to appropriate Title Companies, Realtors, etc., monthly billing. Processes Licenses
• Assists customers with applications; enters application into the computer and also processes payment. Special Assessments
• Helps process the loans and payoffs. Tax Bills
• Helps with preparation of the delinquent charges and specials assessments that need to be placed on the tax bills each year.

Real estate tax and miscellaneous invoice collections and ability to balance a cash drawer to a receipt report. Imports P-Card transactions weekly and reviews monthly along with being able to process/scan invoices as needed to assist the accounts payable/payroll technician. Journal

• Creates the Council Journal which is a permanent record of all proceedings at each Council meeting. Filing
• Files minutes, records, contracts, etc.

JOB QUALIFICATIONS EDUCATION

Minimum Required:

High School diploma or GED equivalent

Preferred/Optional:

Associates degree in business administration

EXPERIENCE

Minimum Required:

One (1) year of clerical and computer experience or other relevant experience

RESIDENCY REQUIREMENT

In compliance with state election laws, the candidate must reside within the City of Marshfield or Wood County, WI

KNOWLEDGE/SKILLS/ABILITIES

Customer service oriented with strong interpersonal skills. Knowledge of the principles of record keeping and records management. Skill in data entry utilizing a variety of business software. Skill in operating a personal computer as well as software of Microsoft Excel/Word/Outlook. Skill in effective oral and written communication. Must be able to work independently. The City is an Equal Employment Opportunity employer.

Job Type:

Full-time Pay:

$21.66 per hour

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person