Administrative Assistant III-Auxiliary & Administrative Operations

Administrative Assistant III-Auxiliary & Administrative Operations Salary $23.03 - $24.98 Hourly Location WCTC Pewaukee Campus, 800 Main Street, Pewaukee, WI 53072, WI Job Type Full time Job Number 2026-05-11TW Department Financial Accounting Services Opening Date 05/12/2026 Closing Date 6/2/2026 11:59 PM Central Grade/Level SA5 Description Benefits Description Perform professional administrative support duties for a program, department or specific functional area of the College. These duties and responsibilities involve varying degrees of complexity and confidentiality. Characteristic Duties and Responsibilities (include, but not limited to)

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description. Provide ongoing administrative support to the department/function to ensure efficient office operations i.e. correspondence, records, reports, calendars, etc. Provide support for the day-to-day activities related to the financial responsibilities of the department re: budget, expense reports, purchasing, etc. Assist in the planning and coordination of on- and off-campus meetings, events and/or workshops. Provide reception support i.e. answer and screen telephone calls, greet and interact with the public, students, faculty and staff. Maintain current professional and technical knowledge in the field through professional education and activities. Provide back-up support services, as required. Support College managers in quality and process improvement activities. Participate in and contribute to assignments and special projects of a similar nature and level. Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Interpersonal communication skills - oral, written and listening Organizational and time management skills Ability to attend closely to detailed work, completing and maintaining a high level of accuracy Ability to apply critical thinking and problem-solving skills to work processes Ability to multi-task and work on several projects simultaneously Ability to work independently and as part of a team Familiarity with computer software applications such as word processing and spreadsheets

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

Administrative Assistant Level 3 - Employees in this third senior level work under minimal supervision and require greater knowledge, training and/or experience than level 2. The amount of work review, checks, and supervision are less for an employee at level 3 than at level 2. Complexity or variety of work is higher than level 2 and may involve greater technical, mathematical, or scientific skills than level 2. In addition, the scope of assignments may vary when compared to level 2. The employee handles complex issues and problems and refers only the most complex issues to higher-level staff. Typically requires an Associate degree and 2-4 years of experience and possesses a comprehensive knowledge of the subject matter. May act as a "lead", providing leadership and/or mentoring to subordinate individual(s) and/or groups. Supplemental Information The Administrative Assistant III-Auxiliary & Administrative Operations position is available to start after July 1st. This is a 12-month position, working 40 hours per week. Typical hours are Monday through Friday, 7:30 a.m. to 4:30 p.m. with some flexibility within that timeframe. All applicants must submit a completed application along with a current resume and cover letter. Interviews Selected candidates will be invited for an onsite interview, Friday, June 12, 2026. WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to: Competitive compensation Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more Generous time off and holiday schedule Eligibility in the Wisconsin Retirement System (ETF) Opportunities for professional growth and development (including tuition reimbursement, tuition waiver) Well-being activities to support personal and professional well-being Collaborative and supportive team environment Internal team members are encouraged to grow their careers at WCTC! To be eligible to apply for a new role, employees must be in their current position for at least six (6) months. Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization through employment. Verification of employment eligibility will be required upon hire. WCTC does not provide employment-based visa sponsorship. WCTC provides excellent benefits for our employees. Typical benefits for full-time employees (part-time employee benefits may be prorated) may include: Medical/Dental Insurance Term Life Insurance

• Disability Insurance
• 403(b) Tax Sheltered Annuity Deferred Compensation Vacation Sick Leave Personal Days Holidays Flexible Spending Accounts Wisconsin Retirement System (if schedule to work at least 1,200 hours per year) Tuition Reimbursement (full-time only) Employee Assistance Program Wellness Activities
• Not available to limited term employees.

Employer Waukesha County Technical College Address 800 Main Street Pewaukee, Wisconsin, 53072 Phone 262-691-5223 Website http://www.wctc.edu