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Truity Partners

Administrative Assistant

Pay: Not specified

Posted: 5 weeks ago

Location: Racine, WI (Onsite)

Last Updated: 3 weeks ago

Hours: Full-Time

Expires: 9/21/2026

Career Insights for Office / Administrative Assistant (General)

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$42,529 / year median in Wisconsin

-12% projected decline

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Job Description

Administrative Assistant at Truity Partners Administrative Assistant at Truity Partners in Racine, Wisconsin Posted in 2 days ago.

Type:

full-time

Job Description:

Administrative Assistant Racine, WI (100% Onsite) Temporary with Potential for Temp-to-Hire We're partnering with a respected nonprofit organization in Racine to identify a polished Administrative Assistant who enjoys variety, takes initiative, and thrives in a collaborative executive office. This position supports three senior leaders and serves as a key resource to executive leadership and board members. We're looking for someone who can think ahead, anticipate needs, and confidently handle a wide variety of administrative and project-based responsibilities. Schedule 100% onsite in Racine. Hours are approximately 7:00-7:30 AM to 2:30-3:00 PM. What You'll Do Provide executive support to three senior leaders. Coordinate board and leadership meetings, prepare meeting materials, and take accurate, confidential meeting minutes. Create professional presentations, correspondence, and other executive-level documents. Assist with light calendar coordination, meeting logistics, and follow-up on action items. Process invoices, purchase orders, expense reports, and corporate credit card reconciliations. Coordinate office purchases, supplies, and occasional errands for meetings or special events. Work with vendors and internal departments to keep projects and administrative tasks moving forward. Answer and route occasional phone calls and greet visitors in a professional manner. Help maintain an organized executive office, including light office upkeep between scheduled cleaning services. Jump in wherever needed to support leadership and special projects. What We're Looking For 3+ years of administrative support experience preferably with senior leadership. Highly organized with exceptional attention to detail. A proactive mindset-you don't wait to be told what needs to be done. Strong written and verbal communication skills. Ability to manage confidential information with professionalism and discretion. Experience creating polished presentations and executive correspondence. Comfortable working in a Mac/Apple environment. Proficiency with Microsoft Outlook and Microsoft Office. Familiarity with AI tools such as ChatGPT or Microsoft Copilot is a plus. We're looking for someone who embraces technology to improve efficiency.