Site Administrative Assistant

Job Overview The Site Administrative Assistant plays a key role in supporting the daily operations of an active construction site. This position provides administrative assistance to project managers, engineers, and field personnel, ensuring accurate documentation, organized workflows, and effective communication. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment. Responsibilities Assist with preparing and processing project documentation, including time tickets, contracts, change orders, safety forms, and progress reports. Maintain accurate and organized project files and records (physical and digital). Coordinate schedules, meetings, site visits, and inspections for project teams. Support project managers with daily administrative tasks such as data entry and report generation. Manage site communications, including coordination with subcontractors, suppliers, and clients. Assist with timekeeping processes for on‑site personnel. Perform additional administrative duties as assigned. Experience High school diploma or equivalent; additional education in business administration or a related field is a plus. Previous administrative experience, preferably in the construction or electrical industry. Proficiency in Microsoft Office (Word, Excel, Outlook); experience with project management software is beneficial. Strong organizational skills with the ability to multitask and maintain attention to detail. Excellent verbal and written communication abilities. Ability to work independently and collaboratively in a dynamic environment. Knowledge of construction terminology and processes is an advantage. If you're ready to advance your career and play a key role in supporting reliable, high‑quality operations, we encourage you to apply. Please submit your resume to careers@vanert.com or apply directly through Indeed for the Site Administrative Assistant position.

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance

Schedule:

Monday to

Friday Work Location:

In person

Pay:

$23.00 - $26.00 per hour

Work Location:

In person