Administrative Assistant

Leedstone, a trusted dairy equipment dealer serving the agricultural community, is seeking a highly organized and detail-oriented full-time Administrative Assistant to support our Sparta, WI location. This role plays a key part in assisting with keeping daily operations running smoothly while supporting our team, customers, and projects. Key Responsibilities

• Assist with departmental projects, inquiries, and tracking progress to ensure timely completion
• Identify process improvement opportunities and recommend solutions
• Collaborate with team members across locations and departments
• Prepare, complete, and distribute reports and business documents
• Support walk-in customers with counter sales
• Maintain and update Enterprise Resource Planning (ERP) systems
• Accurately enter jobs and manage related documentation in ERP
• Coordinate and process customer billing and invoices
• Manage parts warranty administration
• Perform accounts payable and accounts receivable data entry; Perform bank deposits
• Perform timesheet preparation and maintenance
• Answer incoming phone calls and provide excellent customer service
• Coordinate team activities and support daily operations at the location
• Manage and order office supplies
• Handle sensitive and confidential information with professionalism
• Prioritize tasks effectively while working independently and meeting deadlines
• Perform additional duties as assigned Qualifications
• High school diploma required; Associate degree in a related field preferred
• Minimum of 1 year of experience in an administrative role required
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with Enterprise Resource Planning (ERP) systems preferred
• Knowledge or interest in the dairy or agricultural industry helpful What We're Looking For
• Strong organizational and time management skills
• Detail-oriented with a commitment to accuracy
• Ability to multitask and adapt in a fast-paced environment
• Strong communication and collaboration skills
• Self-motivated with a proactive approach to problem-solving Benefits
• Competitive compensation; Individual compensation is determined based on applicable experience and qualifications, balanced against internal equity
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Company-paid Life Insurance and Short-Term Disability
• Paid Time Off - 3 weeks at hire Why Join Leedstone?

At Leedstone, we take pride in supporting the dairy industry with high-quality equipment and exceptional service. Join a team that values hard work, collaboration, and dedication to our customers and community.

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Education:

High school or equivalent (Required)

Experience:

similar: 1 year (Required) Ability to

Commute:

Sparta, WI 54656 (Required)

Work Location:

In person