Senior Project Administrator ECS Midwest, LLC United States, Wisconsin, Waukesha 1121 Marlin Court (Show on map) Sep 12, 2026 Responsibilities Responsibilities Manage the administrative tasks associated with a project, including, but not limited to

proposal and project registration, invoicing set-up, coordinate project resources, and more.

Assist junior staff with resolution of issues.

Strong ability to use ECS systems in the coordination of project resources, management of

project paperwork and documentation, and maintaining project schedules and budgets.

Proactively coordinate internal communications with staff members on a variety of projects.

Actively mentor junior staff and support the overall development of the team.

Assist with the coordination of project meetings and provide solutions to administrative and

client issues as necessary

Coordinate and serve as the central point of contact for client-facing, project-related

communication. Assist junior staff with resolution of issues.

Assist in managing project budgets, preparing invoices, and collections efforts.

Prepare change orders and invoices.

Strong ability to prioritize tasks and meet project deadlines.

Strong project and contract management skills. Assist junior staff with resolution of issues.

Strong ability to manage project budgets.

Host or attend project discussions with clients, follow up on reports to determine if there are

questions.

Collaborate with other managers to assist in making staffing decisions as requested. Qualifications Required Qualifications & Skills High school diploma or GED required. Bachelor of Business or related field preferred

4 years of related experience

If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required

Excellent oral & written communication skills

Strong project management and contract administration skills

Dependable, self-motivated, responsible and detail-oriented

Ability to multi-task and meet deadlines

Proficient with MS Office (Word, Excel, PowerPoint)

Ability to work effectively in teams, with clients, peers and subordinates, as well as

independently

Excellent interpersonal skills

Strong leadership and decision making skills

High level understanding of prioritizing and urgency of work in the consulting industry About Us ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering s-Record's Top 500 Design Firms (April 2026), #148 in Engineering s-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit:www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, clickhere.