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CO
City of Beckley
Administrative Assistant
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Job Description
Summary/Objective Administrative Assistant — Board of Public Works The City of Beckley is hiring a Part-time Administrative Assistant to support the Office Manager at the Board of Public Works. This is a steady, front-facing office role in city government: you will keep the office running, greet and assist the public, handle payroll entry and personnel records, and keep correspondence, files, and schedules in order. If you are organized, dependable, and comfortable juggling a busy phone, a front counter, and a to-do list at the same time, we would like to hear from you. Prior municipal or government office experience is helpful but not required — we will train the right person on our systems. What you will do Serve as the first point of contact at the reception area — answer phones, greet visitors, and assist customers and employees courteously and accurately. Enter and process payroll, and enter requisitions. Set up and maintain personnel files and office filing systems, both paper and electronic. Prepare, format, and proofread correspondence, reports, and documents, and verify accuracy before distribution. Schedule and coordinate meetings, conferences, and travel arrangements; maintain calendars and confirm appointments. Take, type, and distribute meeting minutes. Handle incoming mail and route materials to the appropriate staff. Compile and organize information for reports and special projects. Operate standard office equipment, including base station radios. Maintain strict confidentiality when handling sensitive information. Follow safety and incident reporting procedures and bring concerns to the supervisor or HR designee. Perform other duties as assigned. What we are looking for High school diploma or GED. At least one (1) year of experience in an active office setting. Proficiency with Microsoft Word, Excel, and Outlook. Strong written and verbal communication and customer service skills. Accurate data entry and close attention to detail. Ability to organize, prioritize, and multitask in a busy office. Valid West Virginia driver's license. Ability to pass a pre-employment background check. Nice to have Two (2) or more years of increasingly responsible office experience. Coursework or training in general office practices, typing, filing, accounting, or bookkeeping. Payroll, accounts payable, or records management experience. Experience in a municipal, county, or other public sector office. Any equivalent combination of education and related experience will be considered The City of Beckley is an EEO and does not discriminate based on race, color, religion, sex, national origin or veteran status. This is not a Civil Service position. All successful applicants will be subject to a drug test and background check.